Approval of a 9th Supplemental Agreement with SBGH Partners, LLC BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 20-011
APPROVAL OF A NINTH SUPPLEMENT AGREEMENT
BETWEEN SBGH PARTNERS, LLC AND LEWIS
COUNTY
WHEREAS, SBGH-Partners, LLC (SBGH) has an existing personal services agreement
with Lewis County, acting as the fiscal agent for the Chehalis River Basin Flood
Authority (Flood Authority), for consulting and other administrative services in support
of the Flood Authority; and
WHEREAS, the Flood Authority discussed and approved a supplemental contract
amendment (amount not to exceed $194,000 as well as extended the performance
period to June 30, 2021) during the May 15, 2019 meeting and recommended the
County prepare and execute the same; and
WHEREAS, the Ninth Supplement to a PSA between Lewis County and SBGH must be
approved by the Board of County Commissioners (BOCC) and the Director of
Community Development must be authorized to sign said agreement on behalf of the
County; and
WHEREAS, the BOCC has reviewed the attached Ninth Supplement to a PSA with SBGH
and it appears to be in the best interest to enter into said agreement upon the
recommendation of the Flood Authority..
NOW THEREFORE BE IT RESOLVED that the BOCC concurs with the recommendation
and approves the attached Ninth Supplement to a PSA between SBGH and Lewis
County, acting as the fiscal agent for the Flood Authority. All other terms of the existing
PSA, as well as supplemental agreements, except where noted above, remain in full
force and effect; and
NOW THEREFORE BE IT FURTHER RESOLVED that the BOCC authorizes the Director
of Community Development to sign the Ninth Supplement Agreement with SBGH on
behalf of the County, acting as the fiscal agency for the Flood Authority..
DONE IN OPEN SESSION this 13th day of January, 2020.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Amber Smith Gary Stamper
By: Amber Smith, Gary Stamper, Chair
Deputy Prosecuting Attorney
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ATTEST: ° �• Edna J . Fund
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;�;-e° '"Edna J. Fund, Vice Chair
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Rieva Lester ..P;, p.%._•• Robert C. Jackson
Rieva Lester, Robert C. Jackson, Commissioner
Clerk of the Lewis County Board of County
Commissioners
CHEHAL'IS
RIVER BASIN
FLOODAOTHORIT!
May15, 2019
TO: Flood Authority Members
FROM: Scott Boettcher, Staff
SUBJECT: Lewis County as Fiscal Agent for 2019-21
The purpose of this memo is, as was done for the zo17-19 biennium (here),to provide Lewis County with
specific authorization and direction to continue acting as fiscal agent for the Flood Authority for the 2019-21
biennium and to take steps as necessary to implement that role. We will discuss this at tomorrow's Flood
Authority meeting. Feel free to call or email with questions(i.e., 360/480-6600, scottb(a sbgh-partners.com).
A. Background
1. Lewis County works in many capacities. One capacity is as fiscal agent for the Flood Authority. Lewis
County has fulfilled this role since inception of the Flood Authority in 2008.
2. Lewis County's duties as fiscal agent are more fully described here(April 17, 2017 Interlocal Agreement)--
https://www.ezview.wa.gov/Portals/ 14g2/images/Interlocal%2oAgreement%zoAmong%2oChehalis%zo
RiverVozoBasin%zoCommunities%204-17-2017.pdf.
3. As fiscal agent Lewis County acts at the direction of the Flood Authority on multiple matters of interest
and relevance to the Flood Authority, including Flood Warning System, local floodproofing, Flood
Authority staffing and facilitation, information inventories and analyses, State Auditor's Office
Accountability Audits, and more.
4. Much of the work done by Lewis County as fiscal agent for the Flood Authority is by contract and/or
agreement with others, e.g., WA State Recreation and Conservation Office(RCO),WA State Department
of Ecology(ECY)and Office of Chehalis Basin (OCB), consultants, other governments, etc. Setting-up
and establishing these contracts and agreements takes time.
5. In an effort to best ensure continuity of operation as the Flood Authority moves from the 2017-19
biennium to 2019-21 biennium, Lewis County anticipates needing to begin working soon to scope and
structure 2019-21 contracts and agreements as directed by Flood Authority.
B. Recommendation
1. Lewis County briefed the Flood Authority on this topic (Lewis county acting as fiscal agent for the Flood
Authority for 2019-21 biennium)at the Flood Authority's last meeting(April 28, 2019, Bucoda). See
https://www.ezview.wa.gov/Portals/ 1492/images/Staff%2omemo%20--
2oLewis%2oCounty%2oas%2oFiscal%2oAgent%2ofor%2o2o19-21%2o--%2o%2o4172o19.pdf.
2. Following that meeting, and based-on the Flood Authority's discussions about the continuing role and
function of the Flood Authority at that meeting, Lewis County assumes a continuing fiscal agent
responsibility to the Flood Authority for the 2019-21 biennium.
3. As such, Lewis County and staff recommend:
a. Flood Authority authorize Lewis County to act as fiscal agent for the Flood Authority for the 2019-21
biennium.
b. Flood Authority direct Lewis County to take necessary steps to implement this role in time for the
start of the 2019-21 biennium (July 1, 2019), including:
• Scoping and structuring an interagency funding agreement with RCO.
• Scoping and structuring Lewis County(Pat Anderson, Graham Gowing, Patti Weiher, Lee Napier,
etc.)and sub-contractor(WEST Consultants, SBGH-Partners, etc.) staffing arrangements.
• Briefing and securing approval from Lewis County Board of County Commissioners at their July 1,
2019 meeting.
NOTE—Documenting Flood Authority authorization and direction to Lewis County to proceed with
preparations for 2019-21 biennium is necessary for future State Auditor's Office Accountability Audits.
Lewis County as Fiscal Agent for 2019-21 (2) 5/15/2019
NINTH SUPPLEMENT TO PERSONAL SERVICES AGREEMENT
BETWEEN LEWIS COUNTY, ACTING AS THE FISCAL AGENT
FOR THE CHEHALIS RIVER BASIN FLOOD AUTHORITY
AND SBGH-PARTNERS, LLC
THIS NINTH SUPPLEMENTAL AGREEMENT is made and entered into by and between
LEWIS COUNTY, WASHINGTON, herein referred to as "County", acting as the fiscal agent for
the Chehalis River Basin Flood Authority (-Flood Authority"), and SBGH-Partners, LLC, 2601
Capitol Way S, Olympia, WA 98501-3326, herein referred to as "Contractor", together referred
to as "Parties".
IT IS THE PURPOSE OF THIS AGREEMENT to amend the Parties' Agreement for consulting
and coordination services, as executed on August 8, 2011 and subsequently amended by
Supplemental Agreements (hereinafter referred to as the "Existing Agreement").
CONTRACTOR acknowledges and by signing agrees to the amendments to the Existing
Agreement set forth in this Supplemental Agreement, agrees that they have been mutually
negotiated, and further agrees that all of the terms of the Existing Agreement not amended or
modified by this Supplemental Agreement are and shall remain in full effect.
THEREFORE, IT IS MUTUALLY AGREED THAT this Ninth Supplemental Agreement amends
the Existing Agreement, including but not limited to the specific tasks and costs as set forth
below.
Section 1. Statement of Work
Contractor shall furnish the necessary personnel, equipment, material and/or services and
otherwise do all things necessary for, or incidental to, the performance of the work set forth in
the Existing Agreement, as amended by the Scope of Work and Budget, attached hereto as
"Attachment A" and incorporated herein by this reference.
Section 2. Period of Performance
Subject to its other provisions, shall commence on July 1, 2019 and be completed on June 30,
2021 as agreed and shown in the attached Ninth Supplemental Scope of Work, "Attachment A,"
but may be modified or extended by mutual agreement in accordance with the amendment
provisions of the Existing Agreement. Note: This Agreement extends the period of performance
and budget described in the Eighth Supplement.
Section 3. Payment
Compensation for the work provided in accordance with this Ninth Supplemental Agreement
shall be as set forth in "Attachment A" (Ninth Supplemental Scope of Work). Expenses incurred
from July 1, 2019 through June 30, 2021, shall not exceed One Hundred Ninety-Four Thousand
Dollars ($194,000) without written prior approval of the County and authorization by the Flood
Authority.
SBGH Partners Ninth Supplemental PSA Page 1 of 4
•
•
Future Non-Allocation of Funds:
If sufficient funds are not appropriated or allocated for payment under this contract for any future
fiscal period, the County. acting as the fiscal agent for the Flood Authority, will not be obligated
to make payments for services or expenses incurred after the end of the current calendar year.
No penalty or expense shall accrue to the County in the event this provision applies.
This Ninth Supplemental Agreement and statement of work, period of performance and
compensation constitutes an Ninth Supplement to the Parties' Existing Agreement and
supplements and amends the scope of work, period of performance and compensation, with
such additional provisions agreed upon by the parties for good and sufficient consideration, the
receipt of which is hereby acknowledged.
IN WITNESS WHEREOF, the parties have executed this Ninth Supplemental Agreement this
day of , 2020.
Lewis County Contract Manager Contractor Program Manager
Lee Napier, Director of Community Scott Boettcher
Development 2601 Capitol Way S
2025 NE Kresky Ave. Olympia, WA 98501-3326
Chehalis, WA 98532 (360)480-6600
(360) 740-2606
LEWIS OUNTY SBGH-PARTNERS, LLC
B • By:Lee Napier X4DUA
Scott Boettcher
Title: ! \1 ( Of Title:
Date: Date: /7C,0- LO
SBGH Partners Ninth Supplemental PSA Page 2 of 4
ATTACHMENT "A"
NINTH SUPPLEMENTAL PERSONAL SERVICES AGREEMENT AND SCOPE OF WORK
Between
LEWIS COUNTY
and
SBGH-Partners, LLC
Contract Scott Boettcher, Principal
Manager: SBGH-Partners
2601 Capitol Way S
Olympia, WA 98501-3326
360/480-6600
scottbPsbgh-bartners.com
Primary Staff: Scott Boettcher
Period of July 1, 2019 through June 30, 2021
Performance:
Time and Labor and expenses not to exceed$194,000
Expense:
General Duties: Lead staff responsible for day-to-day administrative and logistical support
to the Flood Authority and its committees. Responsible for work plan
development and tracking as well researching and developing staff
recommendations for issues that come before the Flood Authority and its
committees.
Task 1: Provide Day-To-Day Administrative and Logistical Support to the
Flood Authority and its Committees --This task will involve
supporting, documenting, tracking, reporting and otherwise attending to
the activities, decision-making, and logistics of the Flood Authority and its
committees (Community Outreach & Education, Chehalis Basin Projects,
and Executive), including:
• Providing the Flood Authority with contract management support
including developing scopes of work and working with Lewis County
and RCO to amend, track and report on contracts.
• Providing regular Flood Authority meeting support including
determining location/equipment needs, confirming presenters, etc.
• Updating the Flood Authority's web presence so the work program
and products of the Flood Authority are accessible and effectively
communicated.
• Organizing workshops and trainings on Flood Authority products
including the Flood Warning System.
• Providing local floodproofing and retrofitting support.
Task 2: Provide Tracking and Work Program Support to the Flood Authority
and its Committees--This task will involve tracking, reporting, and
supporting:
SBGH Partners Ninth Supplemental PSA Page 3 of 4
• Implementation of 2012 Jobs Now Act projects (state capital budget).
• Implementation of 2013-15, 2015-17, 2017-19, 2019-21 state capital
budget projects as applicable.
• Implementation of the Flood Authority's overall work program,
including providing on-going communication to the public regarding
the work and accomplishments of the Flood Authority.
Task 3: Research and Develop Staff Recommendations for Issues that
Come Before the Flood Authority and its Committees--This task will
involve preparing analyses, options, recommendations, and other
information as necessary to support the Flood Authority as it moves
forward in its decision-making, including:
• Developing options and alternatives to ensure adequate sustainable
funding for operations and maintenance of the Flood Warning
System.
• Developing options and alternatives to improve the usability of the
Flood Warning System.
• Developing options and alternatives to effect efficient decision-
making and implementation for local projects throughout the Basin.
• Developing options and alternatives to effect clear and meaningful
outreach and communication throughout the Basin.
• Supporting local floodproofing, retrofitting, and development of basin-
' wide recommendations.
SBGH Partners Ninth Supplemental PSA Page 4 of 4
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: Jan. 13, 2020
Suggested Wording for Agenda Item: Agenda Type: Deliberation
Approval of a Ninth Supplemental Agreement between SBGH Partners, LLC and Lewis County
Contact: Lee Napier Phone: 360.740.2606
Department: CD - Community Development
Description:
Approval of a Ninth Supplemental Agreement between SBGH Partners, LLC and Lewis County
Approvals: Publication Requirements:
Publications:
User Status
n/a
PA's Office Pendirg
Additional Copies: Cover Letter To:
Graham Gowing n;a