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Approving purchase of Smith Detection B-Scan from Command Sourcing, Inc
BEFORE THE BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON IN THE MATTER OF: RESOLUTION NO. 20-073 APPROVING PURCHASE OF SMITH DETECTION B- SCAN FROM COMMAND SOURCING, INC. WHEREAS, in accordance with RCW Chapter 39.34, including specifically RCW 39.34.030(5), New York and Lewis County have entered into a cooperative governmental purchasing agreement for various equipment and supplies using competitively awarded contracts with the State of New York; and WHEREAS, in furtherance of ensuring security at the Lewis County Jail, the Lewis County Sheriff's Office/Jail has determined that there is a need to purchase a body scanner which will increase the safety and security of the Lewis County Jail and thereby reveal contraband/weapons which may be concealed within an inmate's anatomy; and WHEREAS, the requirements set forth in RCW 39.34.030(5)(b) are satisfied as the State of New York has: (i) awarded the bid, proposal, or contract in compliance with its own statutory requirements, and (ii) has posted the bid or solicitation notice on its web site; and WHEREAS, the Sheriff's Office has reviewed New York's HIRE procurement process for the Smith B-Scan, a body scanning system, from Command Sourcing, Inc. and found the terms thereof to be in the best interest of Lewis County; and WHEREAS, the request for the Smith Detection B-Scan purchase was reviewed and approved by the County Capital Facilities Committee and the committee's recommendation was presented to the Board of County Commissioners. NOW THEREFORE BE IT RESOLVED that the Board of County Commissioners approves the purchase of the Smith Detection B-Scan, a body scanning system, from Command Sourcing Inc. at a cost of $165,000.00, and authorizes the Sheriff's Office to execute the agreement for said purchase. DONE IN OPEN SESSION this 2nd day of March, 2020. APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON Kevin McDowell Gary Stamper By: Kevin McDowell, Gary Stamper, Chair Deputy Prosecuting Attorney ATTEST: ••'aq`'N'-'-"1s;• Edna J J . Fund ••.5 •Rndr .•r, '° ',- Edna J. Fund, Vice Chair Y,- ,z S �.. •'' vc�° Robert C. Jackson Rieva Lester sfV'CTOY'%`' Rieva Lester, Robert C.Jackson, Commissioner Clerk of the Lewis County Board of County Commissioners NEW YORK Office of General Services STATE OF OPPORTUNITY Procurement Services Corning Tower, mpire State Plaza,Albany.NY 12242 1 https://ogs.ny.gov/procurementicustomer.seryices@ogs.ny.gov 1518-474-6717 Participating Addendum Hazardous Incident Response Equipment (HIRE) Award #22872 1 Participation in the HIRE Contract This Participating Addendum form is supplied on the HIRE contract website: https://www.ogs.ny.gov/purchase/spglpdfdocs/3823222872Participation.pdf for use by other States that are interested in participating in the Award. States requiring the addition of significant terms and conditions to those already accepted by the contractors should attach them to the Participating Addendum and submit to each Contractor from which they wish to purchase. OGS will review, approve, sign and return the Participating Addendum if acceptable. If no additional terms are needed, Participating States should have the Participating Addendum signed by the contractor(s) under the resulting Contract Number (i.e. PC12345) and forward a copy of the signed agreement to the NYS OGS Contract Administrator at: bradford.deforge(cr�ogs.ny.qov The following is a listing of current Participating States as of June 6, 2019: State Contact Person Name Contact Email Address Phone No. Alaska Jason Soza 907-465-5684 lason.soza(a alaska.gov Connecticut Carol Wilson 860-713-5093 carol.wilson(a�ct.gov Vermont Steve Smith 802-828-4681 steven.smith(ciJstate.vt.us Maine Donny Crockett 207-624-7336 donny.crockettc maine.gov South Dakota Steven Berg 605-773-5270 steven.berqstate.sd.us Pennsylvania Tammy Klusman 717-240-6160 tklusmanccpa.net Florida Kasey Faulk 850-717-3682 kasey.faulk(a�fdc.myflorida.com Maryland Dennis Dudley 301-600-1746 ddudleyfrederickcountymd.qov Virginia Russell Chamberlin 571-291-6506 rchamberlin(a�Ioudounwater.orq Washington Sherry Weiss 206-787-3239 weiss.sportseattle.orq GROUP 38232 -HIRE PAGE 2 Participating Addendum Agreement HIRE Award No. 22872 PURPOSE The purpose of this Agreement is to provide other States with the opportunity to participate in the NYS OGS HIRE contracts. The Participating Addendum identifies the interested parties who intend to order from each contract. I. EFFECTIVE DATES OF THIS INTENT TO CONTRACT This agreement shall remain in effect until the term of the contract, stated within the Contract Award Notification Document, has ended or has been terminated for cause. II. SCOPE OF THE CONTRACT The State of New York is authorized by agreement of the participants to act as the Lead State in this Contract to provide Authorized Users, (including other participating States) with a means of acquiring various types of Hazardous Incident Response Equipment as per, but not limited to, the Department of Homeland Security (DHS) Authorized Equipment List (AEL). Products provided within the contract must be within the general scope of a specific AEL category. Submissions for any equipment not specifically listed in the DHS Authorized Equipment List categories will be evaluated on a case by case basis as to eligibility for inclusion on the NYS HIRE contract. OGS reserves the right to exclude any item(s)deemed to be out of scope of the Contract. Multiple Contracts were awarded to responsive and responsible Bidders who are able to meet the terms and conditions of the IFB, and whose product offerings met the scope of the IFB. III. GOVERNING LAW This procurement and the resulting agreement shall be governed by and construed in accordance with the laws of the state of New York (the state sponsoring and administering the procurement). The construction and effect of any Participating Addendum or order against the contract(s) shall be governed by and construed in accordance with the laws of the Participating Entity's State. Venue for any claim, dispute or action concerning an order placed against the contract(s) or the effect of a Participating Addendum shall be in the Purchasing Entity's State. POLITICAL SUBDIVISION PARTICIPATION: Participation under this contract by political subdivisions (i.e., colleges, school districts, counties, cites, etc.,) of the participating states shall be voluntarily determined by the political subdivision. The contractor agrees to supply the political subdivisions based upon the same terms, conditions and prices. ENTITY PARTICIPATION (outside NYS): Use of this cooperative contracts by state agencies, political subdivisions and other entities (including cooperatives) authorized by individual state's statutes to use state contracts are subject to the approval of the respective State Chief Procurement Official. Issues of interpretation and eligibility for participation are solely within the authority of the respective State Chief Procurement Official. IV. ADMINISTRATIVE AND REPORTING REQUIREMENTS Contractor shall furnish a report of purchases made from the awarded contract on the fifteenth day of the month following the end of each six month period. For example, sales for January thru June would due by July 15th (a contract start date of June 1st would require sales reports for June 1st thru November 30th be submitted no later than December 15th). 3823222872ParticipatingAddendum_2019-6-6 GROUP 38232 -HIRE PAGE 3 Reports of New York State sales and total contract sales including other state purchases are to be submitted to OGS NYS Procurement (NYSPro), to the attention of the Contract Administrator, as shown on the front page of the Contract Award Notification document. The report must be completed in its entirety. NYSPro reserves the right to request additional information if needed. Participating State reports should be submitted to the participating state as required by the State. Administrative Fee: An administrative fee of one-half of one percent(0.5%) will be collected from each contractor for purchases under the contract. V. TERM OF THE CONTRACT The contract will be established for five (5) years. VI. PARTIES TO THIS AGREEMENT The parties to this Agreement have affixed their signatures below in witness and in execution of this Participating Addendum, this 10th day of February , 20 20 . Printed Name and Title (Participating State) Chris Sweet-Chief Signature Digitally signed by Chris Sweet Date:2020.02.12 13:56:32-08'00' State Washington Printed Name and Title (Participating HIRE Contractor) Shan Hood, President Digitally signed by Shan Hood Signature FAG, cn=Shan Hood.o=Smiths Detection, ou,email=shan.hoodasmiths- detection.com,c=US Date:2020.02.12 11:09:29-05'00' HIRE Contractor Smiths Detection Inc. 3823222872ParticipatingAddendum_2019-6-6 GROUP 38232 -HIRE PAGE 4 Participating State information- Please provide the following information for your state: Participating State Washington Contact Name Chris Sweet Phone Number 360-740-2617 Fax Number Email chris.sweet@Iewiscountywa.gov Mailing Address 345 W. Main Street, Chehalis WA 98532 HIRE Contract Number PC66815 HIRE Contractor Name Smiths Detection Inc. Additional Terms/Conditions (Yes/No) If yes, please attach No Date 2i 1 G!2020 Please send the completed form to: Bradford Deforge NYS Office of General Services Procurement Services Corning Tower, 38'h Floor ESP, Albany, NY 12242 Phone: 518-473-3876 Email: bradford.deforge(a ogs.ny.gov 3823222872ParticipatingAddendum_2019-6-6 .,yB_SO;np:n w• ,,.....z Quotation 9v ♦Q ,F.7_w l',-0 Command Sourcing,Inc.(Smiths Detection Reseller) 6100 Horseshoe Bar Rd,STE A#228 QUOTE NO. 1213193 Loomis,CA 95650 DATE December 13,2019 www.commandsou rcin g.co m sales©alco nrnandsourcing.com BILL TO Lewis Co Sheriff's Office SHIP TO Lewis Co Sheriff's Office Attn:Accounts Payable Attn:Captain Christopher D.Taxes 345WMainSt 345W Main St Chehalis,WA 98532 Chehalis,WA 98532 Customer ID# PO# Contact Person Contact Person Phone: Payment Quote Valid Terms Until 1• Maggie Leach 503-780-1867 Net 15 12!31119 QTY ITEM# DESCRIPTION UNIT PRICE UNE TOTAL Smiths Detection B-Scan-Full Body High Resolution XRAY- HIRE Contract Number PC66815 Includes: -Two Monitors,Operator Keyboard,Bar Code Scanner and Manual. 1.00 16HRCS -12-month Standard Warranty $ 135,000.00 $ 135,000.00 1.00 S&I Shipping and On-site Installation Included $ Scan and Image Management Software and Installation -Ability to track(via barcode or ID number)the number of times individuals are screened against annual thresholds. -Alters,storage and reporting capabilities. -Software updates included for He of the machine. -IT installation included including networking assistance. 1.00 SIM Included $ - Initial Training Trailing session for operator training,radiation,and image evaluation training. (May not be in a consecutive days) -Operator session will be 6 to 8 hours and will be conducted by a trainer on site. We wil host(12)participants per training. -Image session wil be 6 to 8 hours and will be conducted by a trainer on-site. We will host(12)participants per training. -Radiation session is online and we will allot(10)initial 1.00 BTRAIN rartfira tin nc Included $ - BScan On-Site Warranty with Preventive Maintenance-(HIRE contract pricing,per year) ''''OPTIONAL- -All labor,travel time and travel expenses -All replacement parts required -Unlimited access to 2417 Technical Support -On-site Annual Preventative Maintence and Radiation Leak 4.00 XWARR Survey $ 11,283.32 S 45,133.28 Customer Loyalty Discount 1.00 PROMO S (15,133.28) S (15,133.28) Comments or special instructions: Sates Tax: S - Price inclusive of all services and packages and cannot be un/re-bundled.Taxes outside of California are assessed by the purchaser. 4%service charge on payment by Credit Card. Return Total: $ 165,000.00 Policy:Command Sourcing must be notified prior to receipt of any returned items and a restocking fee may be assessed. BOCC AGENDA ITEM SUMMARY Resolution: BOCC Meeting Date: March 2, 2020 Suggested Wording for Agenda Item: Agenda Type: Deliberation Approving purchase of Smith Detection B-Scan from Command Sourcing, Inc. Contact: Carrie Breen Phone: 2714 Department: SHRF - Sheriff (Jail too) Description: Awarding the contract to Command Sourcing, Inc., to provide a Smith Detection B-Scan (a body scanning system) for the Lewis County Jail to provide safety and security to the facility while detecting contraband. Approvals: Publication Requirements: Publications: User Status PA's Office Approved Additional Copies: Cover Letter To: Chief Chris Sweet Carrie Breen