RFQ for Architectural/Engineering Services for Capital Facilities Plan projects BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 20-078
REQUEST FOR QUALIFICATIONS FOR
ARCHITECTURAL AND ENGINEERING SERVICES FOR
CAPITAL FACILITIES PLAN PROJECTS
WHEREAS, the Lewis County Capital Facilities Plan is comprised of several building
projects identified to meet the needs of the offices and departments of the County in
providing effective, efficient customer service to the citizens of Lewis County; and
WHEREAS, these projects will, from time to time, require architectural and engineering
services to develop plans, specifications and construction documents to prosecute
these projects in the most effective manner.
NOW THEREFORE BE IT RESOLVED by the Board of County Commissioners that the
County solicit for said Engineering and Architectural Services; and
NOW THEREFORE BE IT FURTHER RESOLVED the Facilities Department shall
request a Statement of Qualifications for Engineering and Architectural Services from
appropriate firms and publish the same, as required by law.
DONE IN OPEN SESSION this 9th day of March, 2020.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Kevin McDowell Gary Stamper
By: Kevin McDowell, Gary Stamper, Chair
Deputy Prosecuting Attorney
ATTEST:
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Rieva Lester, Clerk of the Board ' " •Edna J. Fund, Vice Chair
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Candace Haltom �0� Robert C . Jackson
By: Candace Hallom Robert C. Jackson, Commissioner
NOTICE
REQUEST FOR STATEMENT OF QUALIFICATIONS (RFQ)
For
Architectural and Engineering Services
Capital Facilities Projects
Lewis County is requesting a Statement of Qualifications from interested firms to provide
Architectural and Engineering services to: develop designs, plans and construction documents
for various projects included in the County's Capital Facilities Plan, assist in the bidding process
on certain projects and provide services to the County during construction, commissioning and
project acceptance phases.
Firms desiring consideration shall submit a complete qualification package based on the RFQ to
Lewis County Clerk of the Board, 351 NW North Street, Room 209, Chehalis, WA 98532 by
3:00 PM on April 2, 2020. The most highly rated firms will be selected for an interview.
For more information about the project,please contact Lewis County Facilities Manager, Doug
Carey at Doug.Carey@lewiscountywa.gov.
Lewis County is an equal opportunity and affirmative action employer. Minority- and women-
owned firms are encouraged to submit statements.
DATED this 9th day of March,2020. -
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Clerk of the Board of County Commissioners
Lewis County, WA
PUBLISH: Chronicle—March 10& 17, 2020.
Daily Journal of Commerce(Seattle) March 11, 2020
Lewis County Web Site https://lewiscountywa.gov/departments/central-
services/facilities/facilities-call-for-bids/
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(LEWIS COUNTY
lossiamia REQUEST FOR QUALIFICATIONS
ARCHITECTURAL AND ENGINEERING CONSULTING
SERVICES
CAPITAL FACILITIES PLAN PROJECTS
LEWIS COUNTY, WASHINGTON
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Seven (7)copies of the Statement of Qualifications are to be submitted to the Lewis County
Clerk of the Board,Board of Commissioners,351 NW North Street, Room 209 (Historic
Courthouse Building),Chehalis,WA 98532,no later than 3PM on Thursday April 2, 2020.
Proposals received after that time or proposals not submitted to the Clerk of the Board will
not be considered.
Lewis County Request for Qualifications 1
Capital Facilities Plan
REQUEST FOR QUALIFICATIONS
ARCHITECTURAL AND ENGINEERING SERVICES
CAPITAL FACILITIES PLAN PROJECTS
LEWIS COUNTY, WASHINGTON
Lewis County is seeking qualified consultants to assist with the design and development of
projects contained within the Lewis County Capital Facilities plan.
A. GENERAL DESCRIPTION.
Background
Lewis County(the County)is a noncharter county,governed by statutory authority granted to
counties in general throughout the state and is the largest Washington county west of the
Cascades. The County has fifteen independently elected officers who are responsible for the
daily governance and operations. The Board of County Commissioners(BOCC)is the
County legislative body. Serving under the BOCC are six (6)appointed department heads.
Strategic planning for the County is accomplished through the County's Executive Steering
Committee (ESC),composed of elected officials and appointed department heads. The ESC
makes recommendations to the Board of County Commissioners regarding a variety of
issues.
Capital Planning is the responsibility of the Capital Facilities Planning(CFP)Committee.
The CFP is comprised of members from several different elected offices and departments.
The CFP Committee reviews Capital project requests,the Capital Facilities plan and other
information to make recommendations to the BOCC on projects and funding to accomplish
the business of the County.
Currently, Lewis County has updated its Capital Facilities Plan and identified several
projects. While the successful applicant will work under the direction of the Facilities
Manager, Chief of Internal Services and County Manager,they will also interact with other
County leadership to develop design parameters and functional application of those designs.
The membership of the ESC follows.
The elected officials are
> Commissioners (3)
> Assessor
> Auditor
> Clerk
> District Court Judges(2)
> Prosecutor
> Sheriff
Lewis County Request for Qualifications 2
Capital Facilities Plan
> Superior Court Judges (3)
> Treasurer
> Coroner
The appointed officials are
> Director, Community Development
> Director, IT Services
> Manager,Facilities
> Director, Health and Social Services
> Director, Public Works
> Director, Emergency Services
The CFP membership is
Facilities Manager
Treasurer
Auditor Chief Accountant
Community Development Director
Budget Manager
Chief of Internal Services
County Commissioner
IT Services Director
PW Property Manager
B. SCOPE OF WORK. See Appendix A to this RFQ.
C. STATEMENT OF QUALIFICATIONS.
Lewis County is requesting a Statement of Qualifications from interested firms to provide
Architectural and Engineering services to: develop designs,plan and construction documents
for various projects included in the County's Capital Facilities Plan,assist in the bidding
process on certain projects and provide services to the County during construction,
commissioning and project acceptance phases.
Demonstrated Experience. The selection team will be looking for demonstrated experience
in areas assisting governments in:
> Development of project plans that are aesthetically pleasing, sustainable and
financially responsible.
> Creating project documents that are complete, minimize changes required, meet
current code requirements and"best"practices.
> Public building security
> Workplace ergonomics and technology integration in the workplace
> Identifying and estimating costs for public facility construction
Lewis County Request for Qualifications 3
Capital Facilities Plan
i
Qualifications of the Consultant.
The County requires submission of supporting data regarding the qualifications of the
consultant in order to determine whether he/she is qualified and responsible. The consultant
must furnish the following:
Satisfactory evidence that the consultant has been in existence in excess of five (5)
years and possesses not less than three (3) years actual experience in providing
Architectural and/or Engineering services, including design for local government.
➢ Evidence that the consultant is licensed or has staff licensed as Professional Engineers
and/or Professional Architects and is authorized to do business in the State of
Washington and Lewis County.
Satisfactory evidence that the consultant has the facilities,equipment, and personnel
necessary to perform the contracted services.
Proposal Forms to be submitted.
The Statement of Qualifications will be submitted in five (5) sections.
Section 1 shall contain the name, address, phone number and email address of the proposer.
Section 2 shall contain information in response to the documented experience established in
the above paragraph Demonstrated Experience.
Section 3 shall take the scope of work identified in Appendix A to this RFQ and project a
reasonable estimate of the duration of the time to complete each process step involved in
developing a completed document.
Section 4 shall contain all information requested in the above paragraph entitled
Qualifications of the Consultant.
Section 5 shall be a list of five references that have used your services in the past four years.
The list shall include the reference's name, address, phone number,point of contact, and the
project.
Submission,Schedule, and Selection Process.
Seven (7)hard copies and one(1) Electronic copy of the Statement of Qualifications are
to be submitted to the Lewis County Clerk of the Board,Board of Commissioners,351
NW North Street, Room 209 (Historic Courthouse Building), Chehalis,WA 98532, no
later than 3 PM. on Thursday,April 2,2020. Proposals received after that time or
proposals not submitted to the Clerk of the Board will not be considered.
Lewis County Request for Qualifications 4
Capital Facilities Plan
•
Statements of Qualifications will be opened in the Lewis County Board of Commissioners
Hearing Room, 351 NW North Street,Room 223, Chehalis, WA 98532, on or after 10:00
AM on Friday April 3, 2020.
A team of County officials will review the proposals and select a certain number of
respondents to interview.
Upon completion of the interviews,the team will make a recommendation to the Capital
Facilities Committee and the Board of County Commissioners who will award the contract.
D. PERFORMANCE REQUIREMENTS.
Permits and Licenses
The consultant will be required to acquire all the necessary operating permits and licenses
prior to commencement of the contract,or immediately as shall thereafter be required.
Project Manager/Point of Contact
The consultant will designate a project manager/point of contact who shall be authorized to
represent its legal interests,and be available and accessible during normal County business
hours of 8 a.m. through 5 p.m. Monday through Friday to receive and respond to problems or
complaints associated with and notices related to the implementation of this contract.
Project Plan
The consultant will develop a project plan to monitor the work's progress. The plan will be
presented to the County's representatives within two weeks upon award of contract. Changes
to the project plan must be negotiated with the County's point of contact prior to
implementation.
Meetings
The consultant is expected to meet with various Elected Officers and Department Directors
in the course of this contract. The Consultant may also be required to provide interim
progress reports to the Capital Facilities Committee or Executive Steering Committee(ESC)
and the Board of County Commissioners. It is anticipated that minimal meetings will be
required with the final two groups.
Progress Reports
Written monthly progress reports will be made to the County's point of contact until
completion of the project. The report will use the scope of work and identify what has been
completed, or progress unless another format is negotiated prior to bid award.
Record Keeping Requirements
Lewis County Request for Qualifications 5
Capital Facilities Plan
The selected consultant will keep accurate records of reports, memoranda, conceptual design
drawings and specifications, and will provide them to the County as part of this project. The
County liaison for this project will be staff within the Facilities Department, specifically
Doug Carey, Facilities Division Manager.
E. RIGHTS AND OPTIONS OF THE COUNTY
The County may:
➢ Decline to award the contract.
➢ Award more than one contract, under such respective terms and conditions as may
be tendered by the County and compliance with bidding laws.
• Request that further information be presented by the proposer within a specified
time period in order to complete evaluations.
F. CONTRACT TERMS AND CONDITIONS
Contract Administration
The contract for this project will be administered by the Lewis County Facilities Department.
General Terms and Conditions
The following terms and conditions are expected to be included in the contract:
• Compliance with Laws. The contractor shall comply with applicable federal, state,
and local laws and regulations.
• Assignments. This contract is binding on the parties and their heirs, successors, and
assigns. No party may assign, transfer or subcontract its interests, in whole or in part,
without the other party's prior written consent.
• Amendments. This contract may be amended at any time by mutual written
agreements of the contractor and the County. In the contract award the County will
designate who is authorized to amend the contract.
• Liability. In the performance of this contract, the contractor is an independent
contractor and the contractor; its officers,employees, agents or subcontractors shall
not be considered to be employees or agents of the County. To the fullest extent
permitted by law, the Contractor agrees to indemnify, defend and hold the County
and its departments, elected and appointed officials, agents, and volunteers, harmless
from and against any and all claims, damages, losses and expenses, including but not
Lewis County Request for Qualifications 6
Capital Facilities Plan
•
limited to court costs, attorney's fees and alternative dispute resolution costs,for any
personal injury, for any bodily injury, sickness,disease or death and for any damage
to or destruction of any property(including the loss of use resulting therefrom)which
1)are caused in whole or in part by any act or omission,negligent or otherwise, of the
Contractor, its employees,agents or volunteers, or Contractor's subcontractors and
their employees,agents or volunteers; or 2)are directly or indirectly arising out of,
resulting from or in connection with performance of this Agreement; or 3)are based
upon the Contractor's or its subcontractors' use of,presence upon or proximity to the
property of the County. This indemnification obligation of the Contractor shall not
apply if the claim, damage,loss or expense is caused by the sole negligence of the
County. This indemnification obligation shall not be limited in any way by the
Washington State Industrial Insurance Act,RCW Title 51, or by application of any
other workmen's compensation act,disability benefit act or other employee benefit
act, and the Contractor hereby expressly waives any immunity afforded by such acts.
The foregoing indemnification obligations of the Contractor are a material
inducement to County to enter into this Agreement,are reflected in the Contractor's
compensation, and have been mutually negotiated by the Parties.
➢ Nondiscrimination. During the performance of this contract,the contractor and its
subcontractors shall not discriminate on the basis of race,color, sex,religion,national
origin, creed,age,marital status, being a disabled veteran,being a Vietnam era
veteran,or disability or in the administration or delivery of services or any other
benefits under the contract.
> Insurance Coverage: Contractor shall provide the following types and amounts of
insurance:
1. Commercial General Liability Insurance using Insurance Services Office"Commercial
General Liability"policy form CG 00 01,with an edition date prior to 2004,or the exact
equivalent.Coverage for an additional insured shall not be limited to its vicarious liability.
Defense costs must be paid in addition to limits. Limits shall be no less than$1,000,000 per
occurrence for all covered losses and no less than$2,000,000 general aggregate.
2. Workers' Compensation on a state-approved policy form providing statutory benefits as
required by law with employer's liability limits no less than$1,000,000 per accident for all
covered losses.
3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned,
non-owned and hired autos,or the exact equivalent.Limits shall be no less than$1,000,000
per accident,combined single limit.If Contractor owns no vehicles,this requirement may be
satisfied by a non-owned auto endorsement to the general liability policy described above.If
Contractor or Contractor's employees will use personal autos in any way on this project,
Contractor shall obtain evidence of personal auto liability coverage for each such person.
Excess or Umbrella Liability Insurance(Over Primary)if used to meet limit requirements,
shall provide coverage at least as broad as specified for the underlying coverages.Such policy or
policies shall include as insureds those covered by the underlying policies, including additional
insureds.Coverage shall be"pay on behalf', with defense costs payable in addition to policy
limits.There shall be no cross liability exclusion precluding coverage for claims or suits by one
insured against another.Coverage shall be applicable to County for injury to employees of
Lewis County Request for Qualifications 7
Capital Facilities Plan
Contractor,subcontractors or others involved in the Work.The scope of coverage provided is
subject to approval of County following receipt of proof of insurance as required herein.
Policy or polices must list Lewis County as"primary,non-contributory"additionally insured.
> Payments and Records. Payment will be made based on progress billings based on
work performed to the point of requested payment. Final payment will be authorized
once the project has been accepted by the Department. Partial funding for this project
may come from state grants and/or loans.
Lewis County Request for Qualifications 8
Capital Facilities Plan
LEWIS COUNTY FACILITIES
REQUEST FOR STATEMENTS OF QUALIFICATIONS
ARCHITECTURAL AND ENGINEERING SERVICES
CAPITAL FACILITIES PLAN PROJECTS
Section 1: PROPOSER INFORMATION
Name:
Address:
Phone:
Facsimile:
Email:
Website:
Proposing Company's Authorizing Agent:
Name:
Title:
Signature:
Date:
Contact for Additional Information:
Name:
Title:
Phone:
Facsimile:
Email:
Lewis County Request for Qualifications 9
Capital Facilities Plan
LEWIS COUNTY FACILITIES
REQUEST FOR STATEMENTS OF QUALIFICATIONS
ARCHITECTURAL AND ENGINEERING SERVICES
CAPITAL FACILITIES PLAN PROJECTS
Section 2: DEMONSTRATED EXPERIENCE
The selection team will be looking for documented experience in the following areas:
> Development of project plans that are aesthetically pleasing, sustainable and
financially responsible.
• Creating project documents that are complete, minimize changes required, meet
current code requirements and"best" practices.
> Public building security
> Workplace ergonomics and technology integration in the workplace
> Identifying and estimating costs for public facility construction
Lewis County Request for Qualifications 10
Capital Facilities Plan
LEWIS COUNTY FACILITIES
REQUEST FOR STATEMENTS OF QUALIFICATIONS
ARCHITECTURAL AND ENGINEERING SERVICES
CAPITAL FACILITIES PLAN PROJECTS
Section 3: SCOPE OF WORK TIME AND SCHEDULE ESTIMATE
Lewis County Request for Qualifications 11
Capital Facilities Plan
•
LEWIS COUNTY FACILITIES
REQUEST FOR STATEMENTS OF QUALIFICATIONS
ARCHITECTURAL AND ENGINEERING SERVICES
CAPITAL FACILITIES PLAN PROJECTS
Section 4: QUALIFICATIONS OF CONSULTANT
The proposer shall provide the following:
1. Satisfactory evidence that the consultant has been in existence in excess of five (5) years
and possesses not less than three(3) years actual experience in providing Architectural
and/or Engineering services, including design for local government.
2. Evidence that the consultant is licensed or has staff licensed as Professional Engineers
and/or Professional Architects and is authorized to do business in the State of
Washington and Lewis County.
3.
4. Satisfactory evidence that the consultant has the facilities, equipment, and personnel
necessary to perform the contracted services.
Lewis County Request for Qualifications 12
Capital Facilities Plan
LEWIS COUNTY FACILITIES
REQUEST FOR STATEMENTS OF QUALIFICATIONS
ARCHITECTURAL AND ENGINEERING SERVICES
CAPITAL FACILITIES PLAN PROJECTS
FORM 5: FIVE REFERENCES
Name:
Address:
Phone:
Point of Contact:
Project Description:
Name:
Address:
Phone:
Point of Contact:
Project Description:
Name:
Address:
Phone:
Point of Contact:
Project Description:
Name:
Address:
Phone:
Point of Contact:
Project Description:
Name:
Address:
Phone:
Point of Contact:
Project Description:
Lewis County Request for Qualifications 13
Capital Facilities Plan
LEWIS COUNTY FACILITIES
REQUEST FOR STATEMENTS OF QUALIFICATIONS
ARCHITECTURAL AND ENGINEERING SERVICES
CAPITAL FACILITIES PLAN PROJECTS
ATTACHMENT A
SCOPE OF WORK
Introduction
This scope of work is intended to provide framework for consultants to build upon when
responding to the County's request for qualifications. The task list represents staffs current
understanding of likely projects to be included in a project list generated by the Capital Facilities
Plan. Timing of projects may vary.
Scope
Each project will include developing a programming document, schematic design, design
development and construction documents. Larger projects may include constructability reviews,
permitting, SEPA and other studies, and construction management. Designs and plans shall
conform with local and national codes and requirements.
In addition, the process may illuminate other items the County should be considering such as
building security, building technology, current best practices, etc. These items shall be
considered for inclusion in final plans.
Task List
Demolition of Buildings & Parking Lot
Construction
This project will demolish one existing building and reconfigure several parking lots
to maximize use and appearance.
Community Development
This project will renovate an existing structure contiguous to the campus to house
Community Development and Permit Center,including Environmental Health staff.
Lewis County Request for Qualifications 14
Capital Facilities Plan
Public Works Admin Building
This project will renovate existing space to house the Public Works administration,
including engineering,property management,administration, and accounting. In
addition, this project will provide new structure to house field engineering and
Traffic Control functions.
Juvenile Justice Center
This project will construct a new Juvenile Justice Center to replace an aging
obsolete facility. Project is anticipated to be located on campus near the existing
Jail for service consolidation purposes.
EOC / E911 /Radio Shop
This project will construct a new E911/EOC on existing property (Central Shop) to
house Lewis County Communications,Emergency Management and Radio Services.
Reconfigure Traffic Control Shop for Motor Pool
This project will reconfigure existing shop space vacated by Field Engineering and
Traffic Control to house Motor Pool shop.
Lewis County Request for Qualifications 15
Capital Facilities Plan
LEWIS COUNTY FACILITIES
REQUEST FOR STATEMENTS OF QUALIFICATIONS
ARCHITECTURAL AND ENGINEERING SERVICES
CAPITAL FACILITIES PLAN PROJECTS
ATTACHMENT B
Selection Process
Submitted proposals shall be reviewed by members of the Capital Facilities Committee and
scored based upon the following
A. Appearance and completeness of the proposal 10%
B. Demonstrated experience 35%
C. Qualifications 35%
D. References 15%
E. Project Schedule 5%
Upon completion of the review,the CFP will forward a recommended list of proposals to the
interview portion of the selection process. The selected will then be invited to present a brief
presentation and answer questions from the selection committee.
Lewis County Request for Qualifications 16
Capital Facilities Plan
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: March 9, 2020
Suggested Wording for Agenda Item: Agenda Type: Legal Notice
Request for Qualifications for Architectural and Engineering Services for Capital Facilities Plan
Projects
Contact: Doug Carey Phone: 3607401192
Department: CS - Central Services (including SWWF and Facilities)
Description:
Issuing a Request for Qualifications (RFQ) for Architectural and Engineering Services for Capital
Facilities Projects
Approvals: Publication Requirements:
Publications:
User Status The Chronicle March 11 and 18, The Daily
Journal of Commerce, Seattle, March 11
PA's Office Pending
Steve Wohld Pending
Tawni Shepherd Pending
Additional Copies: Cover Letter To:
Steve Wohld
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