Dispensing with advertisement/formal sealed bidding, purchases/leases under $50,000 and notice vendor list/solicitation BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 21-001
PERTAINING TO COMPETITIVE BIDDING:
DISPENSING WITH ADVERTISEMENT AND
FORMAL SEALED BIDDING WITH RESPECT TO
PURCHASES AND LEASES UNDER $50,000 (FIFTY
THOUSAND DOLLARS) AND NOTICE OF LEWIS
COUNTY VENDOR LIST AND SOLICITATION
WHEREAS, pursuant to Resolution No. 12-196 (RCW 39.04.190), Lewis County
has identified its usual and customary needs for leases or purchases of any
materials, equipment, supplies or services (hereinafter referred to as leases or
purchases) valued between $10,000 (ten thousand dollars) and $50,000 (fifty
thousand dollars); and
WHEREAS, the county has established a vendor list of current active vendors
which is available for public inspection at the Lewis County Auditor's Office,
Financial Services Division; and
WHEREAS, there are vendor information forms available on the county website
at www.lewiscountywa.gov/auditor/vendor-application, for completion by
prospective vendors to apply to be included on the available vendor list; and
WHEREAS, the county shall publish in its official newspaper a notice of existence
of the vendor list and shall solicit the names of vendors for such lists; and
WHEREAS, leases or purchases may thereafter be entered into by securing
telephonic or written quotations from at least three different vendors whenever
possible to assure that a competitive price is established and for awarding the
contracts for such leases or purchases to the lowest responsible bidder. Authority
for such leases or purchases is effective for the period of one year from each
publication of notice and solicitation of vendors. Vendors responding to the
solicitation will be given the opportunity to submit quotations for items contained
in their response.
NOW THEREFORE BE IT RESOLVED that the county shall publish this notice in
its official newspaper; and
Page 1 of 2 Res. 21-001
NOW THEREFORE BE IT FURTHER RESOLVED that the referenced vendor list is
available for public inspection, and prospective vendors may request information
forms, which must be completed in order to apply to be included on the available
vendor list from the Lewis County Auditor's Office, Financial Services Division.
Leases or purchases may thereafter be entered into by securing telephonic or
written quotations from at least three different vendors whenever possible to
assure that a competitive price is established and for awarding the contracts for
such leases or purchases to the lowest responsible bidder. Authority for such
leases or purchases is effective for the period of one year from each publication of
notice and solicitation of vendors. Vendors responding to the solicitation will be
given the opportunity to submit quotations for items contained in their response.
DONE IN OPEN SESSION this 4th day of January, 2021.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Amber Smith _ Gary Stamper
By: Amber Smith, Gary Stamper, Chair
Deputy Prosecuting Attorney
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ATTEST: .•sc° o�F:!s,;•, Lindsey R. Pollock, DVM
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1N � L uisey R. Pollock, DVM, Vice Chair
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Rieva Lester Sean D . Swope
Rieva Lester, Sean D. Swope, Commissioner
Clerk of the Lewis County Board of
County Commissioners
Page 2 of 2 Res. 21-001
`BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: Jan. 4, 2021
Suggested Wording for Agenda Item: Agenda Type: Legal Notice
Pertaining to competitive bidding: dispensing with advertisement and formal sealed bidding with
respect to purchases and leases under $50,000 (fifty thousand dollars) and notice of Lewis County
vendor list and solicitation
Contact: Katie Conradi Phone: 360-740-2668
Department: AUD - Auditor
Description:
Resolution pertaining to competitive bidding: dispensing with advertisement and notice of Lewis
County vendor list and solicitation
Approvals: Publication Requirements:
Publications:
User Status The Chronicle -Jan. 5, 2021
PA's Office Pending
Suzette Smith Approved
Additional Copies: Cover Letter To:
Kaity Nissell
Suzette Smith
Grace Jimenez