2- Fund 5400 IT Services Microsoft 3652022 EXPENDITURE BUDGET LIMITATION
Office/Department:
Contact Name
Request For Budget Increase Over Initial Limitation Amount
Fund/Department Number:
Status: New or Enhancement
Establishing: (One time or Ongoing expenditure)
Total Request:
Source of Funds:
This is partial ongoing/one time. Price includes onboarding from Liftoff. Yearly licensing cost is $157,716 of the amount. Once our current EA Agreement expires in 2023. In 2023,
our current EA agreement will be reduced by $51,435. Total ongoing cost increase starting in 2023 is $106,281.
Use of Funds:
Description
Office 365 Plan G5 1-year
Office 365 Plan G3 1-year
Exchange Online Kiosk 1-year
Azure AD Prem P2 1- year
Intune GCC 1-year
Onboarding Support from LiftOff
Brief Description of Program or Service Enhancement:
Office 365 is Microsoft's cloud offerings for Exchange/Email, Office applications, Microsoft Teams Communication platform. It is widely used by most other Government entities in WA
State. Lewis County is still on a legacy licensing model which prohibits us from utilizing modern features Microsoft has to offer for security, productivity, remote work, and collaboration
via Teams.
Advantages of Approval:
Microsoft invests all new R&D into their Office/M365 products. It's the current generation of modern tools and working environment. It is not advisable to stay on the legacy licensing
model due to lack of investment from Microsoft and the inability to work and collaborate with other entities already using 365.
Implications of Denial:
We will not be able to utilize Microsoft Teams collaboration software nor Office 365 applications. We will be unable to offer any modern services and tools to our users. Legacy licensing
does not support modern platforms as well including iPhone, Android, Macs. Updates with legacy licensing are cumbersome with more security risks. Any new tools and applications offered
will continue to be unavailable as long as we stay on legacy licensing.
Budget Department Use Only
Approval Status:
Budget Status:
Added to Budget Detail
cc: Office/Dept.
Initials:
IT Services
Matt Jaeger
162716
Transfer In
ORG CODE # (no object required)
Total Request
5400
Enhancement
Ongoing
If Other, Please Explain Below
Expenditure Amount $$
6816
132000
1800
204
16896
162716
5000
Notes to Form:
If an Office or Department is not requesting to increase their budget over the initial limitation provided there is no need to complete this form
If an Office or Department has a budget increase request you will need to fill out the entire form. Any Increase request will be discussed with the BOCC during a budget meeting coordinated
by the Budget Department.
Boxes highlighted in Blue have drop down boxes
If the request is for a new program please contact the budget office for assistance on the BARS account numbers.
The total in Cell F/G 38 should match the total request in Cell18C