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Establish the rate of pay for a non-union extra help Public Works Project Manager BEFORE THE BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON IN THE MATTER OF: RESOLUTION NO. 22-066 ESTABLISH THE RATE OF PAY FOR A NON-UNION EXTRA HELP PUBLIC WORKS PROJECT MANAGER WHEREAS, the Lewis County Board of County Commissioners (BOCC) establishes compensation for Lewis County employees, including Extra Help employees; and WHEREAS, the Public Works Director has requested to employ an extra help project employee to manage Public Works-related projects for approximately 24 months; and WHEREAS, the BOCC recognizes that at times positions will require pay above the Extra Help Grid; and WHEREAS, the BOCC wishes to establish the Extra Help Public Works Project Manager rate of pay at $45.00 per hour. NOW THEREFORE BE IT RESOLVED that the BOCC hereby sets the Extra Help Public Works Project Manager rate of pay at $45.00 per hour. DONE IN OPEN SESSION this 8th day of March, 2022. APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON Kevin A. McDowell Lindsey R. Pollock, DVM By: Kevin A. McDowell, Lindsey R. Pollock, DVM, Chair Deputy Prosecuting Attorney �.�pUNTY, ATTEST: S RD OF •h Sean D. Swope 3 Q° Sean D. Swope, Vice Chair • •:t, NCti g45 =w, • Rieva Lester F. Lee Grose Rieva Lester, F. Lee Grose, Commissioner Clerk of the Lewis County Board of County Commissioners Page 1 of 1 Res. 22-066 PUBLIC WORKS PROJECT MANAGER SPECIAL PROJECTS LEWIS COUNTY -- -e/. /8,/s - lob Title: Project Manager-Special Projects Job Code: PM 120 Pay Grade: Casual Effective Date: March 2022 FLSA: Non-Exempt Revision Date:March 2022 NATURE OF WORK Within the Lewis County Public Works Department(PW),under limited supervision,this position manages all activities related to delivery of public works projects.Incumbents plan,organize,and deliver special projects to ensure compliance with local,State and Federal guidelines.The scopes of assignments managed are highly complex with large budget responsibilities and provide significant external oversight to external contractors,vendors,and suppliers. ESSENTIAL FUNCTIONS The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification,only a representative summary of the primary duties and responsibilities. Incumbent(s)may not be required to perform all duties listed and may be required to perform additional, position-specific duties. • Plans,organizes,implements,and controls capital and non-capital projects associated with programs such as the State Transportation Improvement Program (STIP),ARPA funding,and other state and federal funding sources;ensures timely use of funds and adherence to program guidelines. • Serves as a project manager on capital and non-capital improvement projects including providing oversight,analysis,and input through all phases of project development;coordinates preparation and compliance of project delivery schedules with consultants and project team; provides direction on a variety of technical issues to ensure successful completion of projects; investigates and resolves problems related to scope of work or cost issues;ensures projects are completed on time and within budget • Incorporates principles of risk management as part of overall management of projects; provides timely communication of project status and issues to the Public Works Director. • Oversees the development of consultant requests for proposals and qualifications for professional services; evaluates proposals and recommends project award; develops and reviews contract terms and amendments;ensures contractor compliance with policies,funding guidelines, and specifications; reviews and updates deliverables; analyzes and resolves complex problems that may arise. • Reviews and monitors capital improvement plans;works with programming,right of way,and other staff in planning,funding,design,and related construction activities. • Tracks project expenditures, reviews invoices for accuracy and consistency with contractual obligations,and recommends appropriate dispersals of allocated funds. Page 1 of 4 Job Title: Project Manager-Special Projects Job Code: PM120 • Develops and manages project budgets for federal, state, and local funds; prepares agenda items; communicates and assists local agencies in delivery of state and federally funded projects; resolves project delivery issues between local agencies and funding agencies. • Reviews project documents,correspondence,and permits required for project completion. • Coordinates development of a wide variety of permits with federal,state,and local government agencies. • Serve as liaison with other departments, stakeholders, consultants, and regulatory agencies. Acts as main point of contact with consultants and project leads. • Interprets and applies federal and state funding and project delivery laws, protocols, guidelines, standards, policies, and procedures to ensure compliance with standards and intergovernmental funding requirements. • Monitors compliance with contract requirements and identifies areas of non-compliance and potential claims;interprets and applies contracting principles,applicable laws,regulations,and policies and procedures. • Prepares or directs the preparation of various periodic and special reports; makes recommendations for improving operating procedures and policies. • Attends and participates in monthly Commission,committee,joint powers,governmental,staff, and citizen advisory meetings; presents awards, amendments, and other contract changes to the management team and Commissioners. • Manages,coordinates,and completes other special projects as assigned. • Performs other duties as required. WORKING ENVIRONMENT/ PHYSICAL DEMANDS Work is typically performed in office including utilizing a computer; and sitting and standing for long periods of time; routinely lifting, manipulating, and transporting up to 35 pounds. This working environment requires normal ranges of mobility and the senses of sight and hearing. This environment also requires the ability to consistently and reliably report to work. DISTINGUISHING CHARACTERISTICS This project management classification manages activities related to capital and non-capital project delivery, as well as oversees the work of external and in-house consultants. Responsibilities include performing diverse, specialized, and complex work involving significant accountability and decision- making responsibility. Incumbents organize and oversee day-to-day activities and are responsible for providing professional-level support to the Public Works Director in a variety of areas. Successful performance of the work requires an extensive professional background as well as skill in coordinating program work for large public works projects. EMPLOYMENT STANDARDS • Bachelor's Degree in Engineering, Project Management, or related field and five (5) years of increasingly responsible project management experience in transportation, utility, or other public works planning and project delivery. Page 2 of 4 Job Title: Project Manager-Special Projects Job Code: PM120 • Ten (10) years of related experience managing projects; developing, negotiating, and administering consultant,construction,and inter-local. • A valid Washington State Driver's License. KNOWLEDGE AND SKILLS Knowledge of: • Operational characteristics, services and activities of project management and alternative project delivery method. • Federal, State, and County policies, procedures, and regulations governing public works projects; including County Road Administration Board and Department of Transportation standards. • Managing multiple complex capital projects under strict deadlines with limited direction. • Project delivery policies and procedures, gained through experience as a project manager delivering public works type projects at the State or local level. • Administrative principles and practices, including goal setting, program development, implementation,and evaluation,and project management. • Principles and practices of capital project development as applied to the environmental clearance,design,cost estimating,and construction of a wide variety of transportation systems. • Principles and practices used in the acquisition of professional services in accordance with current pubic works contract codes,the WSDOT Standard Specifications,and federal,local,and industry standards. • Principles and practices of environmental impact assessment and related regulatory processes. • Principles and practices of budget development and administration, contract administration, and sound financial management policies and procedures. • Applicable federal,state,and local laws,regulatory codes,ordinances, and procedures related to assigned area of responsibility. • Record keeping principles and procedures. • Modern office practices, methods, and computer equipment and applications related to the work. • English usage,grammar,spelling,vocabulary,and punctuation. • Techniques for effectively representing the County in contacts with governmental agencies, community groups,and various business,professional,educational,regulatory,and legislative organizations. Ability to: • Recommend and implement goals,objectives,and practices for providing effective and efficient services. • Manage and monitor complex programs and projects,on time and within budget. • Prepare and compose contracts,change orders,bid documents,and specifications. • Negotiate contracts and contract changes and resolve contractual disputes. • Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures,laws,and regulations. • Evaluate and develop improvements in operations,procedures,policies,or methods. Page 3 of 4 Job Title: Project Manager-Special Projects Job Code: PM120 • Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. • Analyze, interpret, summarize and present technical information and data in an effective manner. • Conduct complex research projects,evaluate alternatives,make sound recommendations,and prepare effective technical staff reports. • Effectively represent the department in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals. • Establish and maintain a variety of filing,record keeping,and tracking systems. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner;organize own work,set priorities,and meet critical time deadlines. • Operate modern office equipment including computer equipment and specialized software applications programs. • Use English effectively to communicate in person,over the telephone,and in writing. • Use tact,initiative,prudence,and independent judgment within general policy,procedural,and legal guidelines. • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Page 4 of 4 BOCC AGENDA ITEM SUMMARY Resolution: BOCC Meeting Date: March 8, 2022 Suggested Wording for Agenda Item: Agenda Type: Deliberation Establish the rate of pay for a non-union extra help Public Works Project Manager Contact: Daleyn Coleman Phone: x1408 Department: HR - Human Resources Description: Establish the rate of pay for a non-union extra help project manager Approvals: Publication Requirements: Publications: User Status Chris Panush Pending Josh Metcalf Pending PA's Office Pending Additional Copies: Cover Letter To: Michelle Sabin, Michelle Sauter, Vanessa Ruelas, Grace Jimenez, Megan Eastman, Becky Butler, Josh Metcalf, Tina Hemphill, Sadie Rockey