Authorize the Director of Information Technology Services to execute a purchase order with Dell. BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 22-075
AUTHORIZE THE DIRECTOR OF INFORMATION
TECHNOLOGY SERVICES TO EXECUTE A
PURCHASE ORDER WITH DELL
WHEREAS, Lewis County Information Technology Services is responsible for the
safe and secure backup of County electronic data, including documents, files,
media and other various forms of electronic data; and
WHEREAS, the county's current backup servers have reached their useful end of
life for support, maintenance and performance; and
WHEREAS, as a local governmental agency, Lewis County has the ability to
purchase these products at a discounted rate through the Department of
Enterprise Solutions (DES); and
WHEREAS, the Board of County Commissioners (BOCC) has granted department
directors the authority to bind the county in amounts totaling $50,000 to
$200,000 with BOCC approval, as outlined in Resolution No. 21-038.
NOW THEREFORE BE IT RESOLVED BOCC hereby authorizes the Director of
Information Technology Services, or his designee, to complete a purchase order
with Dell Technologies that is in excess of the above-mentioned $50,000
limitation.
DONE IN OPEN SESSION this 22nd day of March, 2022.
Page 1 of 2 Res. 22-075
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Kevin A. McDowell Lindsey R. Pollock, DVM
By: Kevin A. McDowell, Lindsey R. Pollock, DVM, Chair
Deputy Prosecuting Attorney
ATTEST: •1,�°R��F"?S,;•� Sean D. Swope
San D. Swope, Vice Chair
SINCE
�g• 45
Rieva Lester F. Lee Grose
'•;Sy� .... �.
Rieva Lester, F. Lee Grose, Commissioner
Clerk of the Lewis County Board of
County Commissioners
Page 2 of 2 Res. 22-075
DeLLTechnologies
A quote for your consideration
Based on your business needs, we put the following quote together to help with your
purchase decision. Below is a detailed summary of the quote we've created to help you with
your purchase decision.
To proceed with this quote, you may respond to this email, order online through your
Premier page, or, if you do not have Premier, use this Quote to Order.
Quote No. 3000111102508.1 Sales Rep Caelie Hunnicutt
Total $58,207.15 Phone (800)456-3355, 5127250601
Customer# 8904015 Email Caelie_Hunnicutt@Dell.com
Quoted On Feb. 03, 2022 Billing To ACCTS PAYABLE
Expires by Mar. 05, 2022 LEWIS CO CENTRAL SERVICES
Contract Name Dell NASPO Computer LEWIS COUNTY IT
Equipment PA-WA 351 NW NORTH ST FISCAL
Contract Code C000000010849 CHEHALIS, WA 98532-1926
Customer Agreement# NASPO MNWNC
108/05815-003
Deal ID 23459112
Message from your Sales Rep
Please contact your Dell sales representative if you have any questions or when you're ready to place an order. Thank
you for shopping with Dell!
Regards,
Caelie Hunnicutt
Shipping Group
Shipping To Shipping Method
MATT JAEGER Standard Ground
LEWIS CO CENTRAL SERVICES
360 NW NORTH ST
CHEHALIS, WA 98532-1925
(360)740-1247
Product Unit Price Quantity Subtotal
PowerEdge R740xd $26,897.95 2 $53,795.90
Paae 1 Dell Marketina LP. U.S. only. Dell Marketina LP, is located at One Dell Way. Mail Stoo 8129. Round Rock. TX 78682
Subtotal: $53,795.90
Shipping: $0.00
Environmental Fee: $0.00
Non-Taxable Amount: $0.00
Taxable Amount: $53,795.90
Estimated Tax: $4,411.25
Total: $58,207.15
Special lease pricing may be available for qualified customers. Please contact your DFS Sales Representative for
details.
Paae 2 Dell Marketina LP. U.S. only. Dell Marketing LP. is located at One Dell Way. Mail Stoo 8129. Round Rock, TX 78682
Shipping Group Details
Shipping To Shipping Method
MATT JAEGER Standard Ground
LEWIS CO CENTRAL SERVICES
360 NW NORTH ST
CHEHALIS, WA 98532-1925
(360) 740-1247
Quantity Subtotal
PowerEdge R740xd $26,897.95 2 $53,795.90
Estimated delivery if purchased today:
Apr. 13,2022
Contract#C000000010849
Customer Agreement#NASPO MNWNC-108/05815-003
Description SKU Unit Price Quantity Subtotal
PowerEdge R740XD Server 210-AKZR - 2 -
PowerEdge R740/R740XD Motherboard 329-BEIK - 2 -
Trusted Platform Module 2.0 V3 461-AAIM - 2 -
Chassis with up to 12x3.5"HDDs on BP, No Mid-Bay and 4x2.5" 321-BGZY - 2 -
HDDs Flexbay, 1 or2CPU PERC11 Config
PowerEdge R740XD Shipping 340-BLBE - 2 -
PowerEdge R740 Shipping Material 340-CORZ - 2 -
PowerEdge R740 CCC and BIS Marking,No CE Marking 389-DSWS - 2 -
Intel Xeon Silver 4214 2.2G, 12C/24T,9.6GT/s, 16.5M Cache,Turbo, 338 BSDL 2
HT(85W)DDR4-2400
Intel Xeon Silver 4214 2.2G, 12C/24T,9.6GT/s, 16.5M Cache,Turbo, 338 BSDL -
2
HT(85W)DDR4-2400
Additional Processor Selected 379-BDCO - 2 -
Standard 1U Heatsink 412-AAIQ - 2 -
Standard 1U Heatsink 412-AAIQ - 2 -
3200MT/s RDIMMs 370-AEVR - 2 -
Performance Optimized 370-AAIP - 2 -
Unconfigured RAID 780-BCDS - 2 -
PERC H750 Adapter, Low Profile 405-ABCC - 2 -
BOSS controller card+with 2 M.2 Sticks 480GB(RAID 1),FH 403-BCHJ - 2 -
No Operating System 619-ABVR - 2 -
No Media Required 421-5736 - 2 -
iDRAC9,Enterprise 385-BBKT - 2 -
iDRAC Group Manager,Disabled 379-BCQY - 2 -
iDRAC,Factory Generated Password 379-BCSF - 2 -
Riser Config 2,3 x8, 1 x16 slots 330-BBHG - 2 -
Broadcom 57416 Dual Port 10GbE BASE-T&5720 Dual Port 1GbE 540 BBUK 2
BASE-T,rNDC
6 Performance Fans forR740/740XD 384-BBPZ - 2 -
Dual, Hot-plug,Redundant Power Supply(1+1),750W 450-AJSC - 2 -
PowerEdge 2U LCD Bezel 325-BCHV - 2 -
PE R740XD Luggage Tag 389-BTTO - 2 -
Paae 3 Dell Marketina LP. U.S. only. Dell Marketina LP. is located at One Dell Way. Mail Story 8129. Round Rock.TX 78682
No Quick Sync 350-BBJV - 2 -
Performance BIOS Settings 384-BBBL - 2 -
UEFI BIOS Boot Mode with GPT Partition 800-BBDM - 2 -
ReadyRails Sliding Rails 770-BBBQ - 2 -
No Systems Documentation, No OpenManage DVD Kit 631-AACK - 2 -
US Order 332-1286 2
Dell Hardware Limited Warranty Plus On-Site Service 813-6068 - 2 -
Basic Hardware Services:Business Hours(5x10)Next Business Day 813 6070 -
2 -
On-Site Hardware Warranty Repair,5 Years
Keep Your Hard Drive, 5 Year 980-3634 - 2 -
On-Site Installation Declined 900-9997 - 2 -
32GB RDIMM,3200MT/s,Dual Rank 16Gb BASE x8 370-AGDS - 16 -
16TB 7.2K SATA 6Gbps 512e 3.5in Hot-Plug Hard Drive 400-BHFJ - 24 -
1.6TB SSD SAS ISE Mix Use 12Gbps 512 2.5in Flex Bay AG Drive, 3 400 AZRI -
8 -
DWPD,
Broadcom 57416 Dual Port 10GbE BASE-T Adapter, PCIe Full Height 540-BBUI - 2 -
QLogic 2692 Dual Port 16Gb Fibre Channel HBA, PCIe Full Height 403-BBMQ - 2 -
Power Cord-C13, 3M, 125V, 15A(North America, Guam, North 450 AALV -
4 -
Marianas, Philippines,Samoa,Vietnam)
Subtotal: $53,795.90
Shipping: $0.00
Environmental Fee: $0.00
Estimated Tax: $4,411.25
Total: $58,207.15
Paae 4 Dell Marketing LP. U.S. only. Dell Marketina LP. is located at One Deli Way. Mail Stoo 8129. Round Rock.TX 78682
Important Notes
Terms of Sale
This Quote will,if Customer issues a purchase order for the quoted items that is accepted by Supplier, constitute a contract between the
entity issuing this Quote("Supplier")and the entity to whom this Quote was issued("Customer"). Unless otherwise stated herein,pricing is
valid for thirty days from the date of this Quote.All product, pricing and other information is based on the latest information available and is
subject to change. Supplier reserves the right to cancel this Quote and Customer purchase orders arising from pricing errors.Taxes and/or
freight charges listed on this Quote are only estimates.The final amounts shall be stated on the relevant invoice.Additional freight charges
will be applied if Customer requests expedited shipping.Please indicate any tax exemption status on your purchase order and send your tax
exemption certificate to Tax_Department@dell.com orARSalesTax@emc.com,as applicable.
Governing Terms:This Quote is subject to:(a)a separate written agreement between Customer or Customer's affiliate and Supplier or a
Supplier's affiliate to the extent that it expressly applies to the products and/or services in this Quote or,to the extent there is no such
agreement,to the applicable set of Dell's Terms of Sale(available at www.dell.com/terms orwww.dell.com/oemterms),or for cloud/as-a-
Service offerings,the applicable cloud terms of service(identified on the Offer Specific Terms referenced below);and(b)the terms
referenced herein(collectively,the"Goveming Terms"). Different Governing Terms may apply to different products and services on this
Quote.The Governing Terms apply to the exclusion of all terms and conditions incorporated in or referred to in any documentation submitted
by Customer to Supplier.
Supplier Software Licenses and Services Descriptions:Customer's use of any Supplier software is subject to the license terms
accompanying the software,or in the absence of accompanying terms,the applicable terms posted on www.Dell.com/eula. Descriptions and
terms for Supplier-branded standard services are stated at www.dell.com/servicecontracts/global or for certain infrastructure products at
www.dellemc.com/en-us/customer-services/product-warranty-and-service-descriptions.htm.
Offer-Specific,Third Party and Program Specific Terms:Customer's use of third-party software is subject to the license terms that
accompany the software.Certain Supplier-branded and third-party products and services listed on this Quote are subject to additional,
specific terms stated on www.dell.comiofferingspecificterms("Offer Specific Terms").
In case of Resale only:Should Customer procure any products or services for resale,whether on standalone basis or as part of a solution,
Customer shall include the applicable software license terms, services terms,and/or offer-specific terms in a written agreement with the end-
user and provide written evidence of doing so upon receipt of request from Supplier.
In case of Financing only: If Customer intends to enter into a financing arrangement("Financing Agreement")for the products and/or
services on this Quote with Dell Financial Services LLC or other funding source pre-approved by Supplier("FS"),Customer may issue its
purchase order to Supplier or to FS. If issued to FS, Supplier will fulfill and invoice FS upon confirmation that: (a)FS intends to enter into a
Financing Agreement with Customer for this order;and(b)FS agrees to procure these items from Supplier. Notwithstanding the Financing
Agreement,Customer's use(and Customer's resale of and the end-user's use)of these items in the order is subject to the applicable
governing agreement between Customer and Supplier,except that title shall transfer from Supplier to FS instead of to Customer. If FS
notifies Supplier after shipment that Customer is no longer pursuing a Financing Agreement for these items, or if Customer fails to enter into
such Financing Agreement within 120 days after shipment by Supplier,Customer shall promptly pay the Supplier invoice amounts directly to
Supplier.
Customer represents that this transaction does not involve: (a)use of U.S. Government funds; (b)use by or resale to the U.S.Government;
or(c)maintenance and support of the product(s)listed in this document within classified spaces. Customer further represents that this
transaction does not require Supplier's compliance with any statute, regulation or information technology standard applicable to a U.S.
Govemment procurement.
For certain products shipped to end users in California,a State Environmental Fee will be applied to Customer's invoice. Supplier
encourages customers to dispose of electronic equipment properly.
Electronically linked terms and descriptions are available in hard copy upon request.
"Dell Business Credit(DBC):
OFFER VARIES BY CREDITWORTHINESS AS DETERMINED BY LENDER.Offered by WebBank to Small and Medium Business
customers with approved credit.Taxes,shipping and other charges are extra and vary.Minimum monthly payments are the greater of$15 or
3%of account balance. Dell Business Credit is not offered to government or public entities, or business entities located and organized
outside of the United States.
Paae 5 Dell Marketing LP. U.S. only. Dell Marketina LP. is located at One Dell Way. Mail Stop 8129. Round Rock. TX 78682
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: March 22, 2022
Suggested Wording for Agenda Item: Agenda Type: Deliberation
authorizing the director of information technology services to execute a purchase order with Dell
Contact: Matt Jaeger Phone: 3607403346
Department: IT - Information Technology
Description:
Lewis County Information Technology Services is responsible for the safe and secure backup of
County electronic data, including documents, files, media, and other various forms of electronic
data.
Our current Dell backup servers are end-of-life for support, maintenance, and performance and
need replacement with new Dell backup servers.
This resolutions allows us to replace our aging backup servers with new from Dell, a vendor
available on the Washington State Master Contract #05815-003.
Approvals: Publication Requirements:
Publications:
User Status
PA's Office Pending
Steve Wohld Pending
Additional Copies: Cover Letter To: