Board Meeting Minutes 06/22/20151
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
BOARD MEETING MINUTES
June 22, 2015
The Board of County Commissioners (BOCC) for Lewis County, Washington, met in
regular session on Monday, June 22, 2015, at 10:00 a.m. Commissioners Edna J.
Fund and P.W. “Bill” Schulte were in attendance. Commissioner Stamper was
absent. Chair Fund, called the meeting to order, determined a quorum, and proceeded
with the flag salute. Commissioner Schulte moved to approve the minutes of the 10:00
a.m., Monday, June 15, 2015 business meeting. Chair Fund seconded the motion.
Motion Carried 2-0
CONSENT
Commissioner Schulte moved to approve the Consent Agenda items one through
nine. Chair Fund seconded the motion.
1. Resolution No. 15-182 Approval of warrants and payroll for payment.
Grace Jimenez, Auditor’s Office, stated this Resolution approves 235 regular
warrants for a total payment against the County in the amount of $518,567.57, as well
as 244 payroll warrants dated June 19, 2015 for a total payment against the County in
the amount of $277,979.00.
2. Resolution No. 15-183 Approving a grant agreement with the City of Chehalis
to accept funding under RCW 82.14.370 “Distressed Counties Fund” for the
Chehalis Steam Train Rebuild Project.
Commissioner Schulte stated this Resolution awards $50,000 to the rebuild of the
Chehalis Steam Train.
3. Resolution No. 15-184 Approving a Local Agency Agreement and Federal Aid
Project Prospectus with the Washington State Department of Transportation
(WSDOT) for the County Safety Program-Phase II.
Tim Elsea, Director of Public Works, stated the County Safety Program Project –
Phase II, CRP-2174B is listed as priority number 8 in Lewis County’s amended 2015-
2020 Six-year Transportation Improvement Program adopted via Resolution No. 15-129
on April 20, 2015. The project is funded through the Federal Highway Administration’s
(FHWA) Highway Safety Improvement Program (HSIP) $1,214,939, with a 10% $9,874
local match requirement for the Preliminary Engineering phase, for a project total of
$1,224,813.
4. Resolution No. 15-185 Approving an agreement regarding the proposed
purchase of a property located at 3460 Jackson Hwy, Chehalis, WA.
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Tim Elsea, Director of Public Works, stated property adjacent to the Lewis County
Central Shop located at 3460 Jackson Hwy, Chehalis was recently placed on the
market for sale. This resolution would approve the purchase of the property located at
3460 Jackson Hwy, Chehalis from Diana L. Carlile, et al for $135,000.00.
5. Resolution No. 15-186 Proposed establishment of a change in Roundtree
Road.
Tim Elsea, Director of Public Works, stated due to continued movement and erosion
from the Chehalis River it has become necessary to move Roundtree Road. This
alteration of Roundtree Road will require additional right of way and the attached
proposed resolution directs the County Engineer to examine, survey, acquire all
necessary right of way and report his finding to the BOCC.
6. Resolution No. 15-187 Bid award for the Ceres Hill Culvert Material Purchase.
Tim Elsea, Director of Public Works, stated a Call for Bids was made on June 1,
2015. Public Works received 2 responsive bids for this project on June 16, 2015.
Oldcastle Precast, Inc. provided the lowest responsive bid of $116,380.88. The
Engineer's Estimate for this project was $105,105.00. Public Works staff recommends
acceptance of the lowest bid provided by Oldcastle Precast, Inc.
7. Resolution No. 15-188 Approval of a second supplemental agreement with
Kramer Consulting.
Lee Napier, Director of Community Development, stated this Resolution approves of
a second supplemental agreement between Lewis County, acting as the fiscal agent for
the Flood Authority, and Kramer Consulting for services in support of the Flood
Authority. Contracts and supplemental agreements on behalf of the Flood Authority,
must be approved by the BOCC, acting as the fiscal agent to the Flood Authority. This
resolution will approve the second supplement to the personal services agreement with
Kramer Consulting that includes modifying the scope of work and adding $72,000 to the
total compensation. We will be extending this contract from July 1, 2015 through June
30, 2017 pending approval of the State Budget.
8. Resolution No. 15-189 Approval of a fourth supplemental agreement with
SBGH Partners, LLC.
Lee Napier, Director of Community Development, stated this Resolution approves a
fourth supplemental agreement between Lewis County, acting as the fiscal agent for the
Flood Authority, and SBGH for services in support of the Flood Authority. We will be
extending this contract from July 1, 2015 through June 30, 2017 pending approval of the
State Budget.
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9. Resolution No. 15-190 Restricting outdoor burning throughout unincorporated Lewis
County.
Lee Napier, Director of Community Development, stated ratification of a resolution to
restrict outdoor burning as recommended by the Fire Marshal. The recommendation is
to enact outdoor burning restriction to commence at 12.01 a.m. on June 19, 2015.
Motion Carried 2-0
HEARING
Hearing: Franchise to Lost Valley and Wendling Road Rights of Way in Lewis
County-Resolution No. 15-191
Commissioner Fund announced the hearing and asked for a staff report.
Tim Elsea, Director of Public Works, stated this is a renewal of a franchise that was
approved for the Remunds in 2010. Lewis County Code 12.20 and RCW 36.55 require
that all utility installations on county road rights of way be authorized by a
franchise/license from the County. An application for a franchise has been received
from Rene and Jeannette Remund to construct, operate, and maintain water system
facilities within Lost Valley and Wendling Road Rights of Way in Lewis County. A
hearing was set by Resolution 15-161 on June 1, 2015 to give all required notices to the
public. This is a franchise for a waterline to their property. It is a nonexclusive franchise
and is for a period of five years.
Ron Averill, Centralia stated this is off the Boistfort Water System and they had to pay
the cost to extend the line, since it is a distance from the water system.
Chair Fund asked if there were any questions. There were none. She closed the
question and answer portion of the hearing and opened the formal hearing.
Tim Elsea asked that his previous comments be adopted into the record.
Chair Fund asked if anyone else would like to testify. There was none. She closed the
hearing and asked for a motion.
Commissioner Schulte moved to approve Resolution No. 15-191. Chair Fund
seconded.
Resolution No. 15-191 A nonexclusive franchise to Rene and Jeannette Remund,
to construct, operate and maintain water system facilities in Lewis County Rights-
of-Way; and setting forth conditions accompanying a grant of a nonexclusive
franchise; and providing for County administration and regulation of the
nonexclusive franchise.
Motion carried 2-0.
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There being no further business, the BOCC’s business meeting adjourned at 10:19 a.m.
on June 22, 2015. The next public meeting will be held Monday, June 29, 2015.
Please note that minutes from the BOCC’s meetings are not verbatim. A recording of
the meeting may be purchased at the BOCC’s Office.
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
ATTEST: Edna J. Fund, Chair
Karri Muir, CMC, Clerk of the Board P.W. Bill Schulte, Vice-Chair
Lewis County Commissioners
Gary Stamper, Commissioner