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Board Meeting Minutes 08/24/20151 BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON BOARD MEETING MINUTES August 24, 2015 The Board of County Commissioners (BOCC) for Lewis County, Washington, met in regular session on Monday, August 24, 2015, at 10:00 a.m. Commissioners Edna J. Fund, Gary Stamper, and P.W. “Bill” Schulte were in attendance. Chair Fund, called the meeting to order, determined a quorum, and proceeded with the flag salute. Commissioner Stamper moved to approve the minutes of the 10:00 a.m., Monday, August 17, 2015 Business Meeting. Commissioner Schulte seconded the motion. Motion carried 3-0. Public Comment Roy Fenstermaker, Winlock, commented on item No. 3 stating that he does not want to sell his property to the County. He showed a map of the property showing the portion of the property that the County wants to purchase. He stated he is willing to see the property on the side of the road that his home is on he doesn’t have a problem selling. The portion across the road. The County purchased property adjoining his and he recommends them adjusting the pond so they don’t have to use Mr. Fenstermakers property at all. CONSENT Commissioner Schulte moved to approve the Consent Agenda items one through six. Commissioner Stamper seconded the motion. 1. Resolution No. 15-239 Approval of warrants and payroll for payment. Amanda Migliaccio, Auditor’s Office, stated this resolution approves 231 regular warrants for a total payment against the County in the amount of $1,868,498.58. This also approves 241 payroll warrants dated August 20, 2015 for a total payment against the County in the amount of $275,062.00. 2. Resolution No. 15-240 Approving an agreement regarding the proposed purchase of property located at 242 NW Chehalis Ave., Chehalis, WA. Michael Strozyk, Director of Central Services, stated this Resolution would approve an agreement between the County and Daryl J. Lund for the purchase of property at 242 NW Chehalis Ave, Chehalis, WA and ratifies the signature of the Central Services Director. Property adjacent to Lewis County Courthouse Campus located at 242 NW Chehalis Ave, Chehalis, WA was recently offered for sale to the County by the owner. There are significant advantages to the County owning this property including additional parking and to support future County projects. This project has been identified as part of a master plan. 2 3. Resolution No. 12-241 Regarding the necessary purchase of additional right of way for the Highway 603 Stabilization Project. Tim Elsea, Director of Public Works, stated the Lewis County Transportation Improvement Plan includes the Highway 603 Stabilization Project. There are four properties that they are looking to purchase. He went over Exhibit A showing the four properties. He then went over a map showing a 50 MPH curve. Originally they were asking Mrs. Coward for more property. She did not like the purchase so they then redesigned to curve to a 40 mph speed. He showed the map of the 40 mph curve and it would require very little property from Mrs. Coward. We then needed approval for CRAB who agreed to the change. We have negotiated with 21 property owners total and have the four property owners remaining. Mr. Fenstermaker is offering a proposal today that we haven’t heard and we are happy to look at that before taking it forward. This Resolution will allow the Prosecutors office to acquire the final right of way. Commission Schulte asked if we give you permission today to move forward with this eminent domain we could still between now and the contract review the options proposed and make those changes. Tim Elsea stated we will look at it and it is probably that we will have negotiations with all of these property owners concluded before any other step takes place. Mr. Sanchez spoke and Glenn Carter assisted with translation. Mr. Sanchez does not want to sell his property but feels he has no other option but to do so. His property is bordered on two sides one on Nelson Road and the other on Hwy 603. He feels the offer of $20,000 is not a just price. One of his concerns is his driveway, the driveway is very wide and he is concerned that the project will narrow his driveway. He also has put a lot of time, effort, and investment into improving his property and he feels that those improvements have not been recognized at this time. He is concerned about what the remaining shape of the property as proposed. 4. Resolution No.15-242 Bid award for the Davis Creek Road Turnaround and US Highway 12 Intersection Improvement Project. Tim Elsea, Director of Public Works, stated this contract provides for the improvement of Davis Creek Road intersections with US Highway 12 and construction of new turnarounds by clearing and grubbing, excavation, asphalt concrete pavement, placing riprap, installation of a culvert, permanent seeding and other work in accordance with the Contract Plans, Provisions, and the Standard Specifications. Public Works received 4 responsive bids for this project on August 11, 2015. Sterling Breen Crushing, Inc. provided the lowest responsive bid of $560,595.60. The Engineer's Estimate for this project was $539,460.00. The lowest responsive bid is over the Engineer's Estimate by less than 4%. Public Works staff recommends acceptance of the low bid provided by Sterling Breen Crushing, Inc. 3 5. Resolution No. 15-243 Approving an inter-local agreement for chemical dependency treatment with the Department of Social and Health Services (DSHS), Division of Behavioral Health and Recovery (DBHR) and Lewis County. April Kelley, Social Services Manager, stated the State contracts with the County who then subcontracts with local agencies to provide services directly. DSHS contracts with county governments to coordinate, subcontract, and monitor chemical dependency treatment and prevention programs at the local level. Funds are used by local treatment agencies to provide chemical dependency treatment. The Period of this contract is from July 1, 2015 through March 31, 2016. The total maximum program agreement amount is $383,100.00. 6. Resolution No. 15-244 Authorizing initial placement of casual Environmental Health Specialists to be placed on the current Lewis County Salary Grid. April Kelley, Social Services Manager, introduced the Resolution. Commissioner Schulte stated this Resolution is for a temporary food inspector. During periods of seasonal events, the county may have several temporary food vendors that need to be inspected. Currently, we have two regular staff food inspectors. Two inspectors are unable to complete the inspections of all of the temporary food vendors during regular working hours. Motion carried 3-0. There being no further business, the BOCC’s business meeting adjourned at 10:43 a.m. on August 24, 2015. The next public meeting will be held Monday, August 31, 2015. Please note that minutes from the BOCC’s meetings are not verbatim. A recording of the meeting may be purchased at the BOCC’s Office. BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON ATTEST: Edna J. Fund, Chair Karri Muir, CMC, Clerk of the Board P.W. Bill Schulte, Vice-Chair Lewis County Commissioners Gary Stamper, Commissioner