Board Meeting Minutes 09/14/20151
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
BOARD MEETING MINUTES
September 14, 2015
The Board of County Commissioners (BOCC) for Lewis County, Washington, met in
regular session on Monday, September 14, 2015, at 10:00 a.m. Commissioners Edna
J. Fund, Gary Stamper, and P.W. “Bill” Schulte were in attendance. Chair Fund,
called the meeting to order, determined a quorum, and proceeded with the flag salute.
Commissioner Stamper moved to approve the minutes of the 10:00 a.m., Monday,
August 31, 2015 Business Meeting. Commissioner Schulte seconded the motion.
Motion carried 3-0.
RECOGNITION
The BOCC recognized Auditor Larry Grove for earning the Professional Finance Office
Award for the State of Washington from the Washington Finance Officers Association.
NOTICE
Commissioner Schulte moved to approve the Notice Agenda items one and two.
Commissioner Stamper seconded the motion.
1. Notice: Temporary closure of Ingalls Road to all through traffic from
September 21, 2015 to October 16, 2015. Resolution No. 15-259
Tim Elsea, Director of Public Works, stated this Resolution would close Ingalls Road
between the Lincoln Creek Road and the Bunker Creek Road to all through traffic from
September 21, 2015 to October 16, 2015 to facilitate a bridge repair project at MP 2.11.
We do have a public meeting schedule for tomorrow September 15, 2015 to notify the
citizens about the closure.
2. Notice of Hearing: Regarding the 3rd 2015 Budget Amendment. Hearing will be
held on or after 10:00 a.m., on September 28, 2015. Resolution No. 15-260
Steve Walton, Budget Manager, stated the 3rd 2015 Budget Amendment, will be
published in The East County Journal on September 16th and 23rd. The hearing will be
held on the 28th day of September 2015 on or after 10:00 a.m. to consider an
amendment to various departments within the 2015 budget for Current Expense and
various funds. This amendment increases expenditures for all funds in the amount of
$737,540, increases revenue in the amount of $6,552, and uses fund balance in the
amount of $730,988. The current expense portion of this amendment is an expenditure
increase of $158,440, a $33,859 increase in revenue resulting in a use of fund balance
in the amount of $124,581.
Motion carried 3-0.
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CONSENT
Commissioner Schulte moved to approve the Consent Agenda items three through
nine. Commissioner Stamper seconded the motion.
3. Resolution No. 15-261 Approval of warrants and payroll for payment.
Suzette Smith, Auditors Office, stated this Resolution approves 454 regular warrants
for a total payment against the County in the amount of $2,751,455.21. This also
approves 256 payroll warrants and 473 automatic deposits dated September 4, 2015 for
a total payment against the County in the amount of $3,416,325.25.
4. Resolution No. 15-262 Approving an interagency agreement (K1742) with the
Washington State Department of Agriculture for the management of invasive
knotweed species.
Bill Wamsley, Weed, stated this Resolution approves an Interagency Agreement
(K1742) between the WSDA, will allow for funding and agreement for noxious weed
control between for noxious weed management associated with the Cowlitz and
Chehalis Rivers within Lewis County. An award of $20,000.00 was authorized by
WSDA. The Interagency agreement period is from July 1, 2015 through June 30, 2017.
5. Resolution No. 15-263 Approving a modification to Participating Agreement
NFS-12-PA1106030-017 with the USDA Forest Service, Pacific Northwest
Region, Gifford Pinchot National Forest for noxious weed control treatments.
Bill Wamsley, Weed, stated the project extends the cooperation, agreement and
funding for noxious weed management that is taking place on the Gifford Pinchot
National Forest, Cowlitz Valley Ranger District. Treatment of weeds will occur in
approved KV areas after timber harvest. The $40,079.00 was authorized by the Gifford
Pinchot National Forest and Cowlitz Valley Ranger District for work specific to forest
harvest units, KV Areas.
6. Resolution No. 15-264 Approving a contract between Washington State
Military Department and Lewis County for 911 professional development
funding.
Michael Strozyk, Director of Central Services, stated this approves a contract
between the Washington State Military Department and Lewis County for E911
Professional Development funding assistance in the amount of $42,400.00 for the
contract period time of July 1, 2015 through August 15, 2016. As part of the State E911
funding assistance program, certain County expenses associated with the daily
operations of the E911 Communications Center are eligible for reimbursement.
7. Resolution No. 15-265 Transfer a franchise from Elmer P. Loose IV to James J.
Ladd to erect, install, construct, repair, replace, reconstruct, maintain, and
retain an existing water line on Chilvers Road.
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Tim Elsea, Director of Public Works, stated this is a Transfer of a franchise from
Elmer P. Loose IV to James J. Ladd to erect, install, construct, repair, replace,
reconstruct, maintain, and retain an existing water line on Chilvers Road near Adna.
Lewis County Code 12.20 and RCW 36.55 require that all utility installations on county
road rights of way be authorized by a franchise from the County. On September 16,
1989, Lewis County issued a 49 year franchise to Elmer P. Loose IV. Mr. Loose
subsequently sold his property to Ronald and Sharron Ford who then sold the property
to James J. and Linda J. Ladd. The franchise issued to Mr. Loose has a provision for
transfer and Mr. Ladd has submitted an application for transfer of the Loose franchise
and has signed an agreement binding him to all terms of the franchise. This resolution
approves the transfer of the Loose franchise with all existing terms and conditions on
Chilvers Road right of way.
8. Resolution No. 15-266 Approving Prevention Agreement with the Department
of Social and Health Services (DSHS), Division of Behavioral Health and
Recovery (DBHR).
Danette York, Director of Health and Social Services, stated this Resolution
approves a Prevention Agreement between the Department of Social and Health
Services (DSHS), Division of Behavioral Health and Recovery (DBHR) and Lewis
County. The agreement covers prevention services and provides guidelines under the
Community Prevention and Wellness Initiative. DBHR contracts with county
governments to coordinate, subcontract, and monitor prevention programs at the local
level. Contract is from July 1, 2015 through June 30, 2017. Total amount is $142,007.
9. Resolution No. 15-267 Modify Restriction on Outdoor Burning to allow
recreational fires throughout unincorporated Lewis County.
Lee Napier, Director of Community Development, stated this requests the BOCC
consider modifying the restriction on outdoor burning to allow recreational fires
throughout unincorporated Lewis County. This request is made by the Lewis County
Director of Community Development, acting as the Fire Marshal, based on improved
weather conditions, along with extended forecast, throughout unincorporated Lewis
County thereby reducing the potential of substantial fire danger. The recommendation is
to modify the current restriction to allow recreational fires. This modification
commenced at 10.00 a.m. on September 14, 2015. Once conditions indicate that
restrictions are no longer appropriate, the Fire Marshal will recommend to the BOCC
that the restriction be lifted. At that time the BOCC would ratify their decision by
resolution. The Community Development Department will make every effort necessary
to keep the public, county fire control agencies and the Southwest Clean Air Agency
apprised of the local outdoor burning status.
Motion carried 3-0.
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There being no further business, the BOCC’s business meeting adjourned at 10:24 a.m.
on September 14, 2015. The next public meeting will be held Monday, September 21,
2015. Please note that minutes from the BOCC’s meetings are not verbatim. A
recording of the meeting may be purchased at the BOCC’s Office.
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BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
ATTEST: Edna J. Fund, Chair
Karri Muir, CMC, Clerk of the Board P.W. Bill Schulte, Vice-Chair
Lewis County Commissioners
Gary Stamper, Commissioner