Board Meeting Minutes 10/05/20151
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
BOARD MEETING MINUTES
October 26, 2015
The Board of County Commissioners (BOCC) for Lewis County, Washington, met in
regular session on Monday, October 26, 2015, at 10:00 a.m. Commissioners Edna J.
Fund, Gary Stamper, and P.W. “Bill” Schulte were in attendance. Chair Fund, called
the meeting to order, determined a quorum, and proceeded with the flag salute.
Commissioner Stamper moved to approve the minutes of the 10:00 a.m., Monday,
October 19, 2015 Business Meeting. Commissioner Schulte seconded the motion.
Motion carried 3-0.
EMPLOYEE
Commissioner Fund stated this was the weekly United Way campaign donation
employee drawing. The winner was Dianne Dorey.
NOTICE
Commissioner Schulte moved to approve the Notice Agenda item one.
Commissioner Stamper seconded the motion.
1. Call for Bids: Regarding a used temporary modular office structure and
rejrecting all bids for the lease or purchase of a new or used temporary
modular structure. Bids are due to Clerk of the Board by 11: 00 a.m., on
November 10, 2015. Resolution No. 15-294
Tim Fife, Pubilc Works, stated On August 31, 2015 Lewis County Board of County
Commissioners approved by Resolution 15-245, a call for bids for the lease or purchase of a new or
used Temporary Modular Office Structure-Project No. PWBLDG. Three (3) bids were received and
opened on September 15, 2015. All bids exceeded the engineer's estimate and the apparent low
bidder withdrew their bid. RCW 43.19.1911(1) allows for the rejection of all bids if a compelling
reason exists.
This contract provides for the lease or purchase of a used 24 ft by 60 ft temporary modular office
structure in accordance with the Contract Plans, Provisions, and the Standard Specifications.
Sealed bids for the lease or purchase of a used temporary modular office structure shall be
submitted to the Clerk of the Board of Lewis County Commissioners (351 N.W. North Street, Room
210, CMS-01, Chehalis, Washington 98532), by or before 11:00 AM on Tuesday, November 10,
2015 and will be opened on or after 11:30 AM on November 10, 2015. Bids submitted after 11:00
AM will not be considered for this project. Contract documents will be available for viewing on Lewis
County's website after the successful execution of the Bid Call.
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Motion carried 3-0.
CONSENT
Commissioner Schulte moved to approve the Consent Agenda items two through five.
Commissioner Stamper seconded the motion.
2. Resolution No. 15-295 Approval of warrants and payroll for payment.
Suzette Smith, Auditor’s Office, stated 117regular warrants for a total payment
against the County in the amount of $511,884.31. This also approves 237
Payroll/Benefits warrants dated October 20, 2015 for a total payment against the
County in the amount of $269,037.00.
3. Resolution No. 15-296 Authorize initial placement of casual administrative
assistant.
Archie Smith, Human Resources, stated
4. Resolution No. 15-297 Approve Contract Amendment “E” to the Consolidated
Homeless Grant (CHG).
April Kelley, Social Services, stated his contract provides funding for emergency shelter and
services to families and individuals at-risk of or experiencing homelessness in Lewis County. This
amendment removes funds from the HEN portion of this grant. Lewis County Social Services is the
lead agency for the CHG. Lewis County contracts with local service providers in Lewis County to
provide these services.
Contract is from July 1, 2014 - December 31, 2015
5. Resolution No. 15-298 Approve contracts with Community Allied Behavioral
Health (CABH), True North ESD 113, Eugenia Center and Fresh Start.
April Kelley, Social Services, stated the Division of Behavioral Health and Recovery
Services (DBHR) contracts with county governments to coordinate, subcontract, and
monitor treatment and prevention programs. These funds are then contracted with local
treatment agencies to provide substance abuse disorder treatment and support
services. These services and activities are identified and defined in RCW 70.96A and
WAC 388-877 & 388-877B. The period of these contracts is from July 1, 2015 – March
31, 2016. Contracts were delayed due to state budget negotiations.
A total maximum program agreement amount of $284,292.00.
CABH: $70,000.00
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True North, ESD 113: $45,000.00
Eugenia Center: $70,000.00
Eugenia Center CJTA: $62,792.00
Fresh Start: $36,500.00
Motion carried 3-0.
HEARING
Hearing: 2015 Budget Amendment
Chair Fund, called for staff report and went over the hearing process.
Steve Walton, Budget Administrator, stated This will be a hearing on the 4th 2015
Budget Amendment for Current Expense/General Fund and Other Funds. The
amendment increases expenditures in the amount of $3,888,432 and increases revenue
in the amount of $3,866,727 resulting in a use of reserves in the amount of $21,705.
The hearing was noticed in the East County Journal on October 14th and 21st.
The Current Expense/General Fund portion of this Amendment includes:
Expenditure increase in the amount of $17,805
Use of reserves in the amount of $17,805
Chair Fund, asked if there were any questions. There were none. She closed the
question and answer portion of the hearing and opened the formal hearing.
Steve Walton asked that his previous comments be adopted into the record.
Chair Fund, asked if there was anyone who would like to speak for or against the 2015
4th Budget Amendment . There was no one. She closed the hearing.
Motion Carried 3-0.
There being no further business, the BOCC’s business meeting adjourned at 10:35 a.m.
on October 5, 2015. The next public meeting will be held Monday, October 12, 2015.
Please note that minutes from the BOCC’s meetings are not verbatim. A recording of
the meeting may be purchased at the BOCC’s Office.
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
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ATTEST: Edna J. Fund, Chair
Karri Muir, CMC, Clerk of the Board P.W. Bill Schulte, Vice-Chair
Lewis County Commissioners
Gary Stamper, Commissioner