2014-09-14 Board Meeting Minutes
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BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
BOARD MEETING MINUTES
September 29, 2014
The Board of County Commissioners for Lewis County, Washington, met in regular
session on Monday, September 29, 2014; at 10:00 a.m. Commissioners F. Lee
Grose, Edna J. Fund, and P.W. “Bill” Schulte were in attendance. Chairman Grose
determined a quorum, called the meeting to order and proceeded with the flag salute.
Commissioner Schulte moved to approve the minutes from the 10:00 a.m. meeting
held on Monday, September 22, 2014. Commissioner Fund seconded the motion.
Motion Carried 3-0
PUBLIC COMMENT
Ron Averill, Centralia, informed the Board that there is no Farm Bureau Meeting this
week due to the Farm Bureau annual meeting on the 15th of October.
Mike Coday stated he has been attending the Commissioner meeting for about a
month to ask question and hopefully get some answers about the Dynamics GP
software failure and he doesn’t feel that he is getting answers. He spoke regarding the
State Audit findings. He also spoke to the Dynamics GP software.
Chairman Grose asked Mr. Coday if he would like to set up a meeting with Mr. Grose
to discuss these items. He stated there is only been one finding from the Auditor’s
Office. The others things mentioned are not finding they are simply recommendations
from the State Auditor.
Mike Coday stated the information shows on the State Auditor’s Office website listed as
findings.
Chairman Grose stated it says findings and responses it does not say that they are all
findings.
Mike Coday stated in terms of private meetings he likes public hearings and will keep
coming to public hearings in looking for answers.
CONSENT
Commissioner Fund made a motion to approve the Consent Agenda items one
and two. Commissioner Schulte seconded the motion.
1. Resolution No. 14-257 Approval of warrants for payroll and payment.
Chairman Grose stated this Resolution approves 328 regular warrants for a total
payment against the County in the amount of $1,453,354.62. This Resolution also
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approves 235 Payroll/Benefit Warrants dated September 19, 2014 for a total payment
against the County in the amount of $215,555.00.
2. Resolution No. 14-258 Initiating County Road Projects and assigning County
Road Project (CRP) numbers.
Mike Kroll, Public Works, stated Pursuant to RCW 36.75.050, the Board of County
Commissioners shall by resolution, and not otherwise, order the survey, establishment,
construction, alteration, or improvement of county roads and bridges; the county road
engineer shall prepare all necessary maps, plans, and specifications; therefore,
showing the right-of-way widths, the alignments, gradients, and standards of
construction. All county road projects scheduled for design and/or construction in 2014
have been adopted as part of the 2014 Annual Construction Program (ACP) and 2014-
2019 Six Year Transportation Improvement Program (TIP) amendments, by Resolution
14-105 on March 24, 2014. The 2014 Annual Construction Program represents the first
year of the 2014-2019 TIP. The signing of the attached resolution will establish official
County Road Project (CRP) numbers and authorize the preliminary engineering, right-
of-way, and construction improvements for the Lincoln Creek Bridge No. 31
Replacement and North County Industrial Access projects, and make them part
of the officially adopted annual road program in accordance with RCW 36.81.130. The
CRP number will follow the project through completion. The format of the resolution to
formally establish County Road Project (CRP) numbers follows the recommended
format of the County Road Administration Board (CRAB).
Motion Carried 3-0
HEARING
Hearing: 3rd 2014 budget amendment for Current Expense and other funds-
Resolution No. 14-259
Chairman Grose announced the hearing and asked for a staff report.
Steve Walton, Budget Administrator, stated the hearing is for the approval of the 3rd
2014 budget amendment. Notice of public hearing was published in The Chronicle on
September 18th and 25. The total budget amendment for all funds as noticed in The
Chronicle was an increase in expenditures of $445,182.00, revenue increase of
$149,234.00, and a use of fund balance in the amount of $295,948.00. Subsequent to
the notice changes to the amount occurred resulted in new totals for this budget
amendment. The total budget amount after the changes is now an increase in
expenditures in the amount of $763,497.00, increase in revenue in the amount of
$234,234.00, and a use of fund balance in the amount of $529,263.00.
Commissioner Grose asked if there were any questions. There were none. He closed
the question and answer portion of the hearing and opened the formal hearing.
Steve Walton asked that his previous comments be adopted into the record.
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Commissioner Grose asked if anyone else would like to testify. There was none. He
closed the hearing and asked for a motion.
Commissioner Schulte moved to approve Resolution No. 14-259. Commissioner
Fund seconded the motion.
Resolution No. 14-259 Lewis County 2014 Budget, Emergency and Supplemental
Appropriations to and transfers within Current Expense and Other Funds.
Motion Carried 3-0
There being no further business, the Commissioners’ public meeting adjourned
at 10:16 a.m. on September 29, 2014. The next public meeting will be held
Monday, October 6, 2014.
Please note that minutes from the Board of County Commissioners’ meetings are
not verbatim. A recording of the meeting may be purchased at the
Commissioners’ office.
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
ATTEST: F. Lee Grose, Chair
Karri Muir, CMC, Clerk of the Board Edna J. Fund, Vice-Chair
Lewis County Commissioners
P.W. Schulte, Commissioner