2013-03-11 Board Meeting Minutes 1
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
BOARD MEETING MINUTES
March 11, 2013
The Board of County Commissioners for Lewis County, Washington met in regular
session on Monday, March 11, 2013 at 10:00 a.m. Commissioners Bill Schulte, F.
Lee Grose and Edna J. Fund were in attendance. Chairman Schulte determined a
quorum, called the meeting to order and proceeded with the flag salute. Commissioner
Grose moved to approve the minutes from the 10:00 a.m. meeting held on Monday,
March 4, 2013. Commissioner Fund seconded the motion.
Motion Carried 3-0
PROCLAMATION
Commissioner Fund moved to approve the Proclamation item one. Commissioner
Grose seconded. Commissioner Grose read the proclamation into the record.
1. Proclamation: Honoring the 2012-2013 Toledo Boys Basketball Teams State
Championship.
Commissioner Grose asked that each player introduce themselves.
Forrest Wallace, Joe Durham, Lakota Rakoz, Brennan Rakoz, Austin Trafelet,
Riley Bowen, Isaiah Johnson, Skyler Muyskens, Blake Wood, Brent Wood, Grant
McEwen.
Scott Merzoian, Head Coach, thanked everyone for allowing them to come today.
This is a very special moment and he is very proud of this team. He introduced his
assistant coaches Eric Due and Grady Fallon.
Motion Carried 3-0
NOTICE
Commissioner Fund moved to approve Notice Agenda items two and three.
Commissioner Grose seconded the motion.
2. Call for Bids: For the Southwest Washington Fair Maintenance Project. Bids
are due to the Clerk of the Board by 3:00 p.m., on April 5, 2013 and will be
opened on or after 9:00 a.m., on April 9, 2013. Resolution No. 13-081
Doug Carey, Central Services, stated this is a call for bids for a Maintenance shop at
the Southwest Washington Fairgrounds was severely inundated during the 2007 flood
and was again impacted in 2009 flood event. Damage to the structure was estimated to
be more than 50% of the value of the structure, triggering a requirement to bring the
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building up to current code. Current code requires the building be raised to 2 feet about
base flood elevation. This would require this building to be raise by 14 feet. Raising the
building in its current location is no reasonable. What we are proposing is a new
building at a different location of the Fairgrounds. This project will be funded by
insurance and they will review the bids once they are received.
3. Notice: Regarding the temporary closure of a portion of Big Hanaford Road to
all through traffic from March 27, 2013 to April 1, 2013. Resolution No. 13-082
Tim Elsea, Director of Public Works, stated resolution would close a portion of Big
Hanaford Road between State Route 507 and Teitzel Road to all through traffic from
March 27, 2013 to April 1, 2013 to facilitate Burlington Northern Santa Fe repairs to a
railroad crossing. Burlington Northern Santa Fe needs to repair a railroad crossing
located at mile post 0.073 on Big Hanaford Road and will necessitate closing the road
between State Route 507 and Teitzel Road to through traffic during the period of work.
The closure will be from March 27, 2013 to April 1, 2013, starting at 6:00 A.M. on the
first day of closure and ending 6:00 P.M. on the last day of the closure. Big Hanaford
Road will be open from either side up to the point of closure and there are alternate
routes around the area of closure. The Public Works Department will post the required
advisory signs on both sides of the closure, and will notify 911 Communications, the
local fire department, School district and TransAlta Centralia Mining LLC of the closure.
Motion Carried 3-0
CONSENT
Commissioner Grose moved to approve Consent Agenda item four through six.
Commissioner Fund seconded the motion.
4. Resolution No. 13-083 Approval of warrants and payroll for payment.
Commissioner Grose stated this approves 4 special purpose warrants in the amount
of $1,893.83 and 220 warrants in the amount of $305,152.91. In addition there are 455
auto deposit warrants, 125 county net pay warrants, and 61 benefit and employee
warrants for a total payment against the County in the amount of $3,155,050.02.
5. Resolution No. 13-084 Approval of a second supplemental agreement between
SBGH Partners LLC and Lewis County.
Lee Napier, Director of Community Development, stated this resolution will approve
a supplement to the personal services agreement with SBGH, modifying the scope of
work and adding $20,000.00 to the total compensation, and authorize the Director of
Community Development to sign the contract on behalf of the County, acting as the
fiscal agency for the Flood Authority. The period of performance will remain unchanged.
6. Resolution No. 13-085 Declaration of surplus personal property.
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Doug Carey, Central Services, stated these items are no longer useful for County
business. We declare these items surplus and make them available to qualifying non-
profits and other governmental entities and then they will go to a public auction. We
have approximately 134 items to include various office items, computers, and 1 1964
Cessna Airplane.
Motion Carried 3-0
There being no further business, the Commissioners’ public meeting adjourned at 10:23
am on March 11, 2013. The next public meeting will be held Monday, March 18, 2013,
at 10:00 a.m.
Please note that minutes from the Board of County Commissioners’ meetings are not
verbatim. A recording of the meeting may be purchased at the Commissioners’ office.
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
ATTEST: P.W. Schulte, Chairman
Karri Muir, CMC, Clerk of the Board F. Lee Grose, Commissioner
Lewis County Commissioners
Edna J. Fund, Commissioner