2013-03-25 Board Meeting Minutes 1
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
BOARD MEETING MINUTES
March 25, 2013
The Board of County Commissioners for Lewis County, Washington met in regular
session on Monday, March 25, 2013 at 10:00 a.m. Commissioners Bill Schulte, F.
Lee Grose, and Edna J. Fund were in attendance. Chairman Schulte determined a
quorum, called the meeting to order and proceeded with the flag salute. Commissioner
Grose moved to approve the minutes from the 10:00 a.m. meeting held on Monday,
March 18, 2013. Commissioner Fund seconded the motion.
Motion Carried 3-0
NOTICE
Commissioner Fund moved to approve Notice Agenda items one through three.
Commissioner Grose seconded the motion.
1. Call for Bids: For the 2013 Gravel Proposals. Bids are due to the Clerk of the
Board by 11:00 am, on Tuesday April 9, 2013. Resolution No. 13-094
Tim Elsea, Public Works Director, stated this resolution will give notice that a Call for
Bids has been issued for the 2013 Gravel Proposal. This contract allows for the
production, delivery and stockpiling of crushed surfacing top course gravel for the 2013
3R Program. This material purchase will allow Lewis County to complete the following
work this year:
Approximately 5 miles of cement treated base (CTB) on the following County Roads
- Damron: mile post 0.010 - 0.502 (0.492 mile)
- Kruger: mile post 0.000 - 1.419 (1.419 miles)
- Middle Fork: mile post 5.780 - 6.780 (1 mile)
- Cline: mile post 3.500 - 4.780 (1.280 miles)
- Peters: mile post 1.150 - 1.960 (0.810 mile)
Reimbursable Work for the City of Mossyrock
- Court Street mile post 0.052 - 0.159 (0.107 miles)
Sealed bids for the 2013 Gravel Proposal shall be submitted to the Clerk of the Board of
Lewis County Commissioners (351 N.W. North Street, Room 210, CMS-01, Chehalis,
Washington 98532), by or before 11:00 A.M. on Tuesday, April 9, 2013 and will be
opened on or after 11:30 on April 9, 2013. Bids submitted after 11:00 AM will not be
considered for this project.
2. Call for Bids: For the 2013 Countywide Base Stabilization Project. Bids are
due to the Clerk of the Board by 11:00 am, on Tuesday April 9, 2013.
Resolution No. 13-095
2
Tim Elsea, Public Works Director, stated this resolution will give notice that a Call for
Bids has been issued for the 2013 Countywide Base Stabilization Project. This contract
allows for the improvement of various County roads by pulverization and cement
stabilization and other work in accordance with the Contract Provisions and Standard
Specifications for the 2013 3R Program. This Contract will allow Lewis County to
complete the following work this year:
Approximately 5 miles of cement treated base (CTB) on the following County Roads
- Damron: mile post 0.010 - 0.502 (0.492 mile)
- Kruger: mile post 0.000 - 1.419 (1.419 miles)
- Middle Fork: mile post 5.780 - 6.780 (1 mile)
- Cline: mile post 3.500 - 4.780 (1.280 miles)
- Peters: mile post 1.150 - 1.960 (0.810 mile)
Reimbursable Work for the City of Mossyrock
- Court Street mile post 0.052 - 0.159 (0.107 miles)
Sealed bids for the 2013 Countywide Base Stabilization project shall be submitted to the
Clerk of the Board of Lewis County Commissioners (351 N.W. North Street, Room 210,
CMS-01, Chehalis, Washington 98532), by or before 11:00 A.M. on Tuesday, April 9,
2013 and will be opened on or after 11:30 on April 9, 2013. Bids submitted after 11:00
AM will not be considered for this project.
3. Notice of Hearing: Regarding the revised Six-ye ar Transportation Improvement
Program for 2013-2018 and the 2013 Annual Construction Program. Hearing
will be held on or after 10:00 am on Monday, April 8, 2013. Resolution No. 13-
096
Tim Elsea, Public Works Director, stated RCW 36.81.121 requires all cities and
counties are required to prepare, adopt and submit a six-year transportation
improvement program. It further states that the program may at any time be revised by
a majority of the legislative authority but only after a public hearing. A hearing for the
revisions to the 2013-2018 Six-Year Transportation Improvement Program and Annual
Construction Program must be held prior to amending the documents. The public
hearing will be held April 8, 2013. The notice of public hearing will be published in the
East County Journal-March 27th and April 3rd, 2013 and The Chronicle-March 28th and
April 4th, 2013.
Motion Carried 3-0
CONSENT
Commissioner Grose moved to approve Consent Agenda items two through seven.
Commissioner Fund seconded the motion.
4. Resolution No. 13-097 Approval of warrants and payroll for payment.
3
Commissioner Grose stated this Resolution approves a total of 13 special purpose
warrants in the amount of $6,089.70 and 66 regular warrants for a total payment against
the County in the amount of $258,557.77. There are 257 Payroll/Benefits warrants for a
total payment against the County in the amount of $235,356.00.
5. Resolution No. 13-098 Bid award for the 2013 Snow and Sand Proposal
Project.
Tim Elsea, Public Works Director, stated A Call for Bids was made on February 25,
2013 and was sent to all companies on the Small Works Roster in the rock crushing
category. The project was also listed on Lewis County’s website. Public Works received
2 responsive bids for this project on March 12, 2013. Sterling Breen Crushing, Chehalis,
WA, provided the lowest responsive bid of $172,191.10. The Engineer’s Estimate for
this material proposal was $145,530.00. The lowest responsive bid is 15.5% over the
Engineer's Estimate. Due to the current bidding climate, limited availability and
production time needed, Public Works staff recommends acceptance of the low bid
provided by Sterling Breen Crushing. Resolution approval will award this contract to
Sterling Breen Crushing.
6. Resolution No. 13-099 Bid award for the Culvert Material Purchase for the
Wildwood Road Culvert Replacement Project.
Tim Elsea, Public Works Director, stated Wildwood Road is in need of a replacement
culvert at mile post 2.99 near Vader. This contract will allow Lewis County to purchase a
28-foot span by 7-foot high, 45-foot long precast concrete 3-sided culvert with precast
footings and wingwalls. Public Works anticipates using County crews for the culvert
replacement scheduled to be installed in August, 2013. A Call for Bids was made on
February 25, 2013 and was sent to all companies on the Small Works Roster in the
Underground Utilities, Box Culverts and Culverts category. The project was also listed
on Lewis County’s website. Public Works received 2 responsive bids for this project on
March 12, 2013. Oldcastle Precast, Inc. provided the lowest responsive bid of
$83,006.00. The Engineer’s Estimate for this material proposal was $90,013.00. Public
Works staff recommends acceptance of the low bid provided by Oldcastle Precast, Inc.
Resolution approval will award this contract to Oldcastle Precast, Inc..
7. Resolution No. 13-100 Bid award for the Culvert Material Purchase for the
Chandler Road Culvert Replacement Project.
Tim Elsea, Director of Public Works, stated Chandler Road is in need of a
replacement culvert at mile post 2.48 near Pe Ell. This contract will allow Lewis County
to purchase a 14' wide by 7'3" high steel structural plate pipe arch, 50-foot long with
precast concrete footings. Public Works anticipates using County crews for the culvert
replacement scheduled to be installed in August, 2013. A Call for Bids was made on
February 25, 2013 and was sent to all companies on the Small Works Roster in the
Underground Utilities, Box Culverts and Culverts category. The project was also listed
4
on Lewis County’s website. Public Works received 2 responsive bids for this project on
March 12, 2013. Contech Engineered Solutions provided the lowest responsive bid of
$28,999.28. The Engineer’s Estimate for this material proposal was $59,829.00. The
lowest responsive bid is under the Engineer's Estimate. Public Works staff recommends
acceptance of the low bid provided by Contech Engineered Solutions.
8. Resolution No. 13-101 Bid award for the Culvert Material Purchase for the
Godfrey Road Culvert Replacement Project.
Tim Elsea, Director of Public Works, stated Godfrey Road is in need of a replacement
culvert at mile post 0.287 near Mossyrock. This contract will allow Lewis County to
purchase a 19-foot span by 10-foot high, 35-foot long precast concrete 3- sided culvert
with precast footings. Public Works anticipates using County crews for the culvert
replacement scheduled to be installed in August, 2013. A Call for Bids was made on
February 25, 2013 and was sent to all companies on the Small Works Roster in the
Underground Utilities, Box Culverts and Culverts category. The project was also listed
on Lewis County’s website. Public Works received 2 responsive bids for this project on
March 12, 2013. Granite Precasting and Concrete provided the lowest responsive bid of
$54,978.00. The Engineer’s Estimate for this material proposal was $60,368.00. The
lowest responsive bid is under the Engineer's Estimate. Public Works staff recommends
acceptance of the low bid provided by Granite Precasting and Concrete.
9. Resolution No. 13-102 Approving the purchase of four (4) police interceptor
vehicles.
Tim Elsea, Director of Public Works, stated the Maintenance & Operations division of
the Lewis County Public Works Department and the Lewis County Sheriff Department
has determined that four patrol vehicles in the fleet are in need of replacement and were
scheduled, budgeted, and approved for replacement in the year 2013. Columbia Ford
offers Ford AWD Police Interceptors through the Washington State contract (03611).
Lewis County has a Cooperative Governmental Purchasing Agreement with
Washington State (Resolution 11-410), and all four Interceptors will be purchased with
ER&R funds. Recommendation Authorize the Lewis County Director of Public Works to
execute the purchase of four 2013 Ford AWD Police Interceptors in the amount of
$126,832.04.
Motion Carried 3-0
There being no further business, the Commissioners’ public meeting adjourned at 10:13
am on March 25, 2013. The next public meeting will be held Monday, April 1, 2013, at
10:00 a.m.
Please note that minutes from the Board of County Commissioners’ meetings are not
verbatim. A recording of the meeting may be purchased at the Commissioners’ office.
5
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
ATTEST: P.W. Schulte, Chairman
Karri Muir, CMC, Clerk of the Board F. Lee Grose, Commissioner
Lewis County Commissioners
Edna J. Fund, Commissioner