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2013-05-06 Board Meeting Minutes 1 BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON BOARD MEETING MINUTES May 6 , 2013 The Board of County Commissioners for Lewis County, Washington met in regular session on Monday, May 6, 2013 at 10:00 a.m. Commissioners Bill Schulte, F. Lee Grose, and Edna J. Fund were in attendance. Chairman Schulte determined a quorum, called the meeting to order and proceeded with the flag salute. Commissioner Fund moved to approve the minutes from the 10:00 a.m. meeting held on Monday, April 29, 2013. Commissioner Grose seconded the motion. Motion Carried 3-0 PUBLIC COMMENT Commissioner Schulte entered a letter into the record from the BOCC regarding flooding. PROCLAMATION Commissioner Grose made a motion to approve the Proclamation Agenda item one. Commissioner Fund seconded the motion. 1. Proclamation: Declaring the week of May 6-10, 2013 as “Juror Appreciation Week”. Commissioner Fund read the Proclamation into the record. Jennifer Soper-Baker stated on behalf of Superior Court thank you for doing this proclamation. Motion Carried 3-0 Commissioner Grose made a motion to approve the Proclamation Agenda item two. Commissioner Fund seconded the motion. 2. Proclamation: Declaring the month of May as “National Drug Court Month”. Commissioner Fund read the Proclamation into the record. Jennifer Soper-Baker thanked the Board support and invited all to attend the graduation today where three will be graduating. Jeannie Muxen, Drug Court Volunteer and previous graduate, thanked the Board for the proclamation. Motion Carried 3-0 CONSENT 2 Commissioner Fund made a motion to approve the Consent Agenda items three through thirteen. Commissioner Grose seconded the motion. 3. Resolution No. 13-247 Approval of warrants and payroll for payment. Commissioner Grose stated this Resolved approves 250 regular warrants in the amount of $973,202.31. This also approves 453 Payroll/Benefits Auto-Deposit warrants, 151 Net Pay warrants, and 58 County Benefits/Employee Deductions warrants for a total payment against the County in the amount of $3,391,327.65. 4. Resolution No. 13-248 Approval of retaining council to jointly represent Lewis, Klickitat and Skamania counties challenging the U.S. Fish and Wildlife Service designation of Critical Habitat for the Northern Spotted Owl. Glenn Carter, Prosecutors Office, stated this Resolution authorizes the Prosecuting Attorney to retain the Law Offices of Susan Elizabeth Drummond, PLLC and Brownstein Farber Hyatt & Schreck, LLP to jointly represent the three counties in challenging the Critical Habitat Designation Rule of the US Fish and Wildlife Service. 5. Resolution No. 13-249 Accepting the proposed Lewis County Sheriff’s Office civil fee increases. Stacy Brown, Sheriff’s Office, stated this Resolution revises the fee schedule for Lewis County Sheriff’s Office Civil Processes, in accordance with the provisions of RCW 36.18.040. The Sheriff’s Office has not increased civil process fees for many years. Expenses associated with executing civil processes have increased 20-30 % in some cases. 6. Resolution No. 13-250 Approving an agreement with Bridgeport Pharmacy and the Lewis County Sheriff’s Office for Jail pharmaceutical services. Kevin Hanson, Jail Administrator, stated this is an agreement approving a new pharmaceutical representative Evergreen Pharmaceutical doing business as Bridgeport Pharmacy. We spent around $60,000 per year for inmate prescriptions. Bridgeport Pharmacy is able to provide more efficient and cost effective services. Bridgeport Pharmacy has a current personal service contract with the Pierce County Jail, which allows piggy-backing. Lewis County has an inter-local agreement with Pierce County therefore; an agreement to utilize Bridgeport Pharmacy services has been reached without solicitation of public bids. 7. Resolution No. 13-251 Approving the purchase of one new 2-yard dump truck. Tim Elsea, Director of Public Works, stated The Road Maintenance Services division of the Lewis County Public Works Department has determined that one 2-Yd dump truck (7-34 ) in the fleet is in need of replacement as a result of the March 22, 2013 fire at the Area-7 County Shop in Randle, Washington. Legacy Ford in Pasco, Washington 3 offers an F-450 4x4 truck chassis on state contract (07012) and Northend Truck Equipment Inc. offers 2-Yd dump beds and snowplows on state contract (12304C) which Lewis County has an inter-local agreement with (resolution 12-407). The truck chassis, 2-Yd dump bed, and snowplow will be purchased with ER&R funds. • 7-34 (2004 Ford F-450 4x4 w/2-Yd dump bed & snowplow, 123,000 miles) Authorize the Director of Public Works for Lewis County (or his designee) to sign a contract between Legacy Ford / Northend Truck Equipment Inc. and Lewis County for the purchase of one 2013 Ford F-450 4x4 chassis and one 2-Yd dump bed & snowplow in the amount of $66,220.51. 8. Resolution No. 13-252 Approving the acquisition of additional right of way for the Swofford Road Reconstruction. Tim Elsea, Director of Public Works, stated Lewis County plans to reconstruct Swofford Road east of Mossyrock, WA, in Section 21, Township 12 North, Range 3 East, W.M.. which will require additional road right of way. To acquire one of the parcels needed will require condemnation. RCW 8.25.290 requires that notices and publications be made prior to the Board of County Commissioners taking final action to authorize condemnation of property. On April 8, 2013, the Board of County Commissioners passed Resolution 13-109 instructing the Public Works Department to proceed with all necessary notifications and publications required by RCW 8.25.290. Notice of planned final action has been given by publication once a week for two successive weeks. Every property owner of record has been notified of planned final action by certified mail. This resolution will direct the Prosecuting Attorney to initiate condemnation proceedings to acquire the right of way described in attached Exhibit “A”. 9. Resolution No. 13-253 Approving modified Schedule A and Schedule B attachments to the existing agreement with the Forest Service for cooperative maintenance of Forest Service Roads. Tim Elsea, Director of Public Works, stated approving modified Schedule A and Schedule B Attachments to the existing agreement between Lewis County and the Forest Service for cooperative maintenance of Forest Service roads and authorizing signatures thereon. This resolution will approve Schedule A and Schedule B Attachments to the agreement between Lewis County and the U S Forest Service. 10. Resolution No. 13-254 Approving a renewal of a lease with Riverside Fire Authority for use of a radio communications site at the Cooks Hill Road Fire Station. Tim Elsea, Director of Public Works, stated Approving renewal of a lease with Riverside Fire Authority for use of a radio communications site at the Cooks Hill Road Fire Station and authorizing signatures thereon. The attached resolution will approve a renewal of lease with the Riverside Fire Authority for the continued use of the Cooks Hill Road Fire Station by Lewis County for a radio communications site. 4 11. Resolution No. 13-255 Approving Amendment No. 1 to the Rural Arterial Program (RAP) Project Agreement for construction proposal contract for the Centralia Alpha Slide and Safety Project. Tim Elsea, Director of Public Works, stated The Centralia Alpha Slide & Safety Project appears as Priority #23 on Lewis County's 2013 – 2018 Amended Six-Year Transportation Improvement Program. The project qualified for additional Rural Arterial Trust Account (RATA) funding through the Rural Arterial Program (RAP) in the amount of $344,400.00. This project is currently under contract with CRAB and previously received $655,300.00 of RATA funding. The total preliminary estimated cost is $3,000,000.00 for the Centralia Alpha Slide & Safety project. It is Lewis County Public Works' intent to complete the project using the following funding sources: RATA Funds - $999,700.00 STP(R) Funds - $1,633,889.00 Lewis County Matching Funds - $366,111.00 This resolution will authorize the Board of County Commissioners to sign Centralia Alpha Slide & Safety Amendment No. 1 to the RAP Project Agreement for Construction Proposal contract for reimbursement of expenses for this previously funded project. 12. Resolution No. 13-256 Approving a Rural Arterial Program (RAP) Project Agreement for construction proposal contract for the North Fork Road Realignment Project. Tim Elsea, Director of Public Works, stated Year Transportation Improvement Program. The project qualified for Rural Arterial Trust Account (RATA) funding through the Rural Arterial Program (RAP) in the amount of $751,068.00. This project is scheduled to receive $1,848,932.00 in additional RATA funding during future RAP funding cycles. The total preliminary estimated cost is $2,990,000.00 for the North Fork Road Realignment project. It is Lewis County Public Works' intent to complete the project using the following funding sources: RATA Funds - $2,600,000.00 Lewis County Matching Funds - $290,000.00 Local Road Funds - $100,000.00 This resolution will authorize the Board of County Commissioners to sign a RAP Project Agreement for Construction Proposal contract for reimbursement of expenses for the North Fork Road Realignment project. 13. Resolution No. 13-257 Approving an inter-local agreement with the City of Yakima. Tim Elsea, Director of Public Works, stated The City of Yakima has requested to purchase waterborne traffic paint by contracting through a bid, proposal, and contract awarded by Lewis County Public Works for the purchase of identical materials. Pursuant to authority of Chapter 39.34 RCW, this resolution will enter Lewis County and the City of Yakima into an Intergovernmental Cooperative Purchasing Agreement that provides for inter-local cooperation to make the most efficient use of their powers by 5 enabling them to cooperate with each other on a basis of mutual advantage, and allows for cooperative purchase of certain goods and services utilizing each other’s procurement agreements. Upon approval, this agreement shall remain in force until canceled by either party, which cancellation may be effected upon receipt by one of the parties of the written notice of cancellation of the other party. Motion Carried 3-0 HEARING Hearing: Closeout of a CDBG for the Vader Enchanted Valley Water System Chairman Schulte announced the hearing and asked for a staff report. Tim Elsea, Director of Public Works, stated there is a signup sheet at the podium for anyone who would like to speak. He then explained the history of this grants. Don Iddings, Vader, asked if we have ever fixed the fire hydrant down at Brooks Nook. Tim Elsea stated we do not have any fire hydrants that are not fixed as far as he is aware. If it is hooked into the water main then it is working. If it is maintenance which is not part of this then we could be that we are waiting on parts. There are still maintenance projects that need done. Chairman Schulte asked if there were any other questions. There were none. He closed the question and answer portion of the hearing and opened the formal hearing. Tim Elsea asked that his previous comments be adopted into the record. Don Iddings, Vader, stated we have a few unhappy people due to right of ways. Some people got meters and others were eliminated. He stated the County has done a great job and he appreciates it. Chairman Schulte asked if there was anyone who wished to speak. There were none. He closed the formal hearing There being no further business, the Commissioners’ public meeting adjourned at 10:57 am on May 6, 2013. The next public meeting will be held Monday, May 13, 2013, at 10:00 a.m. Please note that minutes from the Board of County Commissioners’ meetings are not verbatim. A recording of the meeting may be purchased at the Commissioners’ office. BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON 6 ATTEST: P.W. Schulte, Chairman Karri Muir, CMC, Clerk of the Board F. Lee Grose, Commissioner Lewis County Commissioners Edna J. Fund, Commissioner