2012-03-19 Board Meeting Minutes 1
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
BOARD MEETING MINUTES
March 19, 2012
The Board of County Commissioners for Lewis County, Washington met in regular
session on Monday, March 19, 2012 at 10:00 a.m. Commissioners F. Lee Grose, Bill
Schulte, and Ron Averill were in attendance. Chairman Grose determined a quorum,
called the meeting to order and proceeded with the flag salute. Commissioner Schulte
moved to approve the minutes from the 10:00 a.m. meeting held on Monday, March 12,
2012. Commissioner Averill seconded the motion.
Motion Carried 3-0
NOTICE
Commissioner Averill moved to approve Notice Agenda item one. Commissioner
Schulte seconded the motion. Chairman Grose read the Proclamation into the record.
1. Proclamation: Proclaiming March 30, 2012 as “Beverly Brathovde Day”.
Chairman Grose stated Beverly has been working with seniors for 38 years. Without
volunteers in various commissions and jobs, our jobs would be much more difficult. It is
with great appreciation that we dedicate this day to Beverly for the work she has done
for the Lewis County Seniors.
Motion Carries 3-0
Commissioner Averill moved to approve Notice Agenda items two and three.
Commissioner Schulte seconded the motion. Candace Hallom read the items into the
record.
2. Call for Bids: For the 2012 Gravel Proposal. Bids are due on or before 11:00
am on April 3, 2012. Resolution No. 12-090
Tim Elsea, Director of Public Works, stated this contract will allow Lewis County to
purchase Crushed Surfacing Top Course for the 2012 3R program. This project is listed
as number 1 on Lewis County’s previously adopted 2012 Six Year Transportation
Improvement Program. This material purchase is part of the proposed Cement Treated
Base (CTB) roadways planned for construction in 2012 and will allow Lewis County crews
to complete approximately 5-miles of road reconstruction at the following locations:
County Road Project 2163A
• Cline Road MP 1.22 to 3.00 – Randle area
• Meier Road MP 1.001 to 1.986 – near US12 /I-5 Intersection
2
• Rosebrook Road MP 0.00 to 0.492 – south of Chehalis
• South Military MP 2.457 to 4.204 – Winlock area
Gravel material will be purchased under Fund 506 (Pits & Quarries) and will be charged
to the appropriate County Road Project Number or Reimbursable Work Number as
needed for the various road projects. Sealed bids for the 2012 Gravel Proposal shall be
submitted to the Clerk of the Board of Lewis County Commissioners (351 N.W. North
Street, Room 210, CMS-01, Chehalis, Washington 98532), by or before 11:00 A.M. on
Tuesday, April 3, 2012 and will be opened on or after 11:30 on April 3, 2012. Bids
submitted after 11:00 AM will not be considered for this project. This contract will be
available for viewing on Lewis County’s Web Site after the successful execution of the
Bid Call.
3. Call for Bids: For the 2012 Chip Rock and Snow Sand Proposal. Bids are due
on or before 11:00 am on April 3, 2012. Resolution No. 12-091
Tim Elsea, Director of Public Works, stated this contract will allow Lewis County to
purchase Chip Rock for the 2012 3R Program. This project is listed as number 1 on Lewis
County’s previously adopted 2012 Six Year Transportation Improvement Program. This
material purchase will allow Lewis County crews to complete the following work this year:
• 75-miles of Chipseal on County Roads (one application of oil and chips/rock)
• 5-miles of Bituminous Surface Treatment (BST—two applications over gravel
surface)
• 5-miles of Chipseal/BST for local government agencies through reimbursable
agreements.
Snow Sand is required for annual County Road Maintenance during ice and snow storm
events. The purchase of Snow Sand is included with this contract because this material is
a by-product of Chip Rock production. Purchasing both products under the same contract
will lower unit prices for both materials. Chip Rock and Snow Sand material will be
purchased under Fund 506 (Pits & Quarries) and will be charged to the appropriate
County Road Project Number, Special Maintenance Number or Reimbursable Work
Number as needed for the various construction / maintenance activities. Sealed bids for
the 2012 Chip Rock & Snow Sand Proposal shall be submitted to the Clerk of the Board
of Lewis County Commissioners (351 N.W. North Street, Room 210, CMS-01, Chehalis,
Washington 98532), by or before 11:00 A.M. on Tuesday, April 3, 2012 and will be
opened on or after 11:30 on April 3, 2012. Bids submitted after 11:00 AM will not be
considered for this project. This contract will be available for viewing on Lewis County’s
Web Site after the successful execution of the Bid Call. These are two related projects.
The gravel that we are purchasing will be used for the 3R or CTB for the five miles of road
reconstruction. Last year we did all of this as one bid and this year we broke it up to allow
some of the contractors to be able to bid on the crushed aggregate material.
Motion Carried 3-0
3
CONSENT
Commissioner Schulte moved to approve Consent Agenda items four and five.
Commissioner Averill seconded the motion. Candace Hallom read the items into the
record.
4. Resolution No. 12-092 Approval of warrants and payroll for payment.
Commissioner Averill stated this approves 15 Special Purpose warrants (Vader Water
System) for $4,408.28 and 303 warrants issued by the Auditor’s Office for $961,947.96,
totaling $966,356.24.
5. Resolution No. 12-093 Ratifying the Task Assignment #2012-02 with the City of
Tacoma, Tacoma Public Utilities (dba) Tacoma Power.
Tim Elsea, Director of Public Works, stated that pursuant to the Inter-Local
Agreement dated July 18, 2005, Resolution 05-200, the following Task Assignment
allows for work to be performed for Tacoma Power in conjunction with the County’s
2012 Chip-Sealing Program:
Task Assignment #2012-01
A. One application of chip seal to Zone 3 of the Haul Road from the edge of Zone 2
(last year’s chip seal work) to approximately the entrance road of the Kosmos
Area Parking Lot; 5,280’ in length, 24’ in width, for a total of 14,080 square yards.
Total cost of the project is $40,656.00
Commissioner Averill stated the bids for the chip seal included the gravel for this
project. This is a long standing agreement that we have with Tacoma Power who owns
two dams on the Cowlitz River and also a number of recreation areas related to that.
The paving in those areas is what we are working on. Tacoma Power pays for the work
being done.
Motion Carried 3-0
Hearing
Hearing: Applications for various land parcels under RCW 84.34
Chairman Grose announced the hearing and asked for a staff report.
Diane Dorey, Lewis County Assessor, stated there are 49 parcels total, 20 new
applications and 23 reclassifications into Open Space Timber. Some of these parcels
have less than 5 acres, the Open Space Timber classification requires that anything
between 5 and 20 acres is open space timber. Some of these parcel, even though
individually less than 5 acres, are in contiguous ownership and are individual parcels
4
because they were set up that way since before 1974. As long as they are contiguous
and under the same ownership then they can apply to go into Open Space Timber
programs. The reason for the public hearing is so that anyone who might object to
these properties being classified has an opportunity to come and state why. The
surround neighbors, who are not part of the program, have to pay more tax due to a tax
shift created by this program. The legislature in 1970 created these programs to make
sure that we have the continuation of farming and growing timber. It was determined in
the best interest of the citizens for the State of Washington to have greenbelt space.
The tax break on designated forest land was about 90% of the fair market value. It
averages $200.00 per acre in value. The reduction is only for the land that is growing
timber.
Chairman Grose asked if there were any more questions. There were none. He closed
the question and answer portion of the hearing and opened the formal hearing.
Diane Dorey asked that her previous comments be adopted into the record.
Commissioner Averill stated this is one area where the BOCC has to approve
classification from the Assessor’s office. Several of us have had a concern that these
tax assessment at times appear to conflict with the Growth Management Act Zoning.
The two operate differently and that is why we have always asked our Community
Development Director to look through these applications to make sure there are not any
inconsistencies.
Chairman Grose asked if there were any other statements for public testimony. There
were none. He closed the hearing and asked for a motion.
Commissioner Averill made a motion to approve Resolution No. 12-094.
Commissioner Schulte seconded the motion. Candace Hallom read the item into the
record.
Resolution No. 12-094 Application for Classification of Various Land Parcels
Under RCW 84.37.
Motion Carried 3-0
There being no further business, the Commissioners’ public meeting adjourned at 10:32
am on March 19, 2012. The next public meeting will be held Monday, March 26, 2012,
at 10:00 a.m.
Please note that minutes from the Board of County Commissioners’ meetings are not
verbatim. A recording of the meeting may be purchased at the Commissioners’ office.
BOARD OF COUNTY COMMISSIONERS
5
LEWIS COUNTY, WASHINGTON
ATTEST: F. Lee Grose, Chairman
Karri Muir, Clerk of the Board P.W. Schulte, Commissioner
Lewis County Commissioners
Ron Averill, Commissioner