2012-09-10 Board Meeting Minutes 1
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
BOARD MEETING MINUTES
September 10, 2012
The Board of County Commissioners for Lewis County, Washington met in regular
session on Monday, September 10, 2012 at 10:00 a.m. Commissioners F. Lee Grose,
Bill Schulte, and Ron Averill were in attendance. Chairman Grose determined a
quorum, called the meeting to order and proceeded with the flag salute. Commissioner
Averill moved to approve the minutes from the 10:00 a.m. meeting held on Monday,
August 27, 2012. Commissioner Schulte seconded the motion.
Motion Carried 3-0
NOTICE
Commissioner Schulte moved to approve Notice Agenda items one through three.
Commissioner Averill seconded the motion. Candace Hallom, Administrative
Assistant, read the items into the record.
1. Notice of Hearing: Regarding the 4th 2012 Budget Amendment for Current
Expense and Various Funds. Hearing will be held on or after 10:00 am, on
Monday, September 24, 2012. Resolution No. 12-282
Dawna Truman, Budget Director, stated this is a Notice of Hearing concerning the 4th
2012 Budget Amendment. The hearing will be held in the Historic Courthouse on or
after 10:00 am, on Monday, September 24, 2012. The amendment will be published in
the East County Journal on September 12th and 19th. The amendment proposes
increasing expenditures in the amount of $502,591.00, increasing revenue in the
amount of $440,823.00, and a decrease in fund balance in the amount of $61,768.00.
Anyone wishing to speak for or against the amendment will have an opportunity to be
heard. The amendment will be available on September 24, 2012 for review and can be
obtained from the Budget Department in room 209. The amendment amount is subject
to change up to the day of the hearing.
2. Notice of Hearing: Regarding a non-exclusive franchise to Gunderson Water
Works to construct, operate, and maintain water facilities on Jackson Highway
and Panorama Drive rights of way in Lewis County. Hearing will be held on or
after 10:00 am, October 1, 2012. Resolution No. 12-283.
Tim Elsea, Director of Public Works, stated Gunderson Water Works has requested a
franchise for the construction, operation and maintenance of water facilities on Jackson
Highway and Panorama Drive south of Chehalis. This franchise will replace two existing
franchises, one for Jackson Highway and one for Panorama Drive, scheduled to expire
on October 14, 2012 and April 10, 2016 respectively. The franchise is proposed for a 5
year term. This resolution will set October 1, 2012 as the date for hearing on the
franchise and call for required postings and publications by RCW 36.55.040.
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3. Notice of Hearing: Regarding a non-exclusive franchise to Sprint
Communications Company, L.P. to construct, operate, and maintain
telecommunications facilities on Highway 603 right of way in Lewis County.
Hearing will be held on or after 10:00 am, October 8, 2012. Resolution No. 12-
284
Tim Elsea, Director of Public Works, stated Sprint Communications L.P. has
requested a license for the construction, operation and maintenance of
telecommunications facilities on Highway 603 west of Napavine. This license would
replace their franchise granted to them by WSDOT while Highway 603 was a state
highway which expired on June 19, 2012. The franchise is proposed for a 5 year term.
This resolution will set October 8, 2012 as the date for hearing on the license and call
for required postings and publications by RCW 36.55.040.
Motion Carried 3-0
CONSENT
Commissioner Averill moved to approve Consent Agenda items four through eleven.
Commissioner Schulte seconded the motion. Candace Hallom, Administrative
Assistant, read the items into the record.
4. Resolution No. 12-285 Approval of warrants and payroll for payment.
Commissioner Averill stated this Resolution approves 10 Special Purpose warrants
(Vader Water System) for $12,643.81 and 413 warrants issued by the Auditor’s Office
for $1,593,876.17, totaling $1,606,519.98. Also approves 451 automatic deposits
checks totaling $1,270,437.79; and, 254 payroll warrants for net pay, and 62 payroll
warrants for benefits/deductions for a total of $3,321,650.10, including automatic
deposits.
5. Resolution No. 12-286 Approving an inter-local agreement for AIP Grant for
taxi-way reconstruction at the Chehalis-Centralia Airport.
Allyn Roe, Airport Manager, stated this is for an Airport Improvement Program Grant
that we have been offered by the Federal Aviation Administration (FAA). This is an
annual program and we are allocate $150,000.00. This grant is in the amount of
$126,000.00 which was originally to design a reconfiguration of a taxi way intersection
that approached the runway at a 45 degree angle. Our aircraft could not approach the
runway at a perpendicular angle to allow them visibility on both approach and departure
end of the runway. However, after engineering design and construction estimates came
in at approximately $600,000 we felt this was not a good use of funds so we are looking
at other project alternatives. We have discussed this with the FAA and they said to go
ahead and accept the grant and we will work with them to come up with another
appropriate project. They will then provide us documentation showing approval of the
change. This item is on the City of Chehalis agenda for this evening.
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6. Resolution No. 12-287 Appointing members to the Lewis County Emergency
Planning Committee.
Ross McDowell, Emergency Management, stated WAC 118.40.160 establishes the
membership for the Local Emergency Management Planning Committee (LEPC). This
group maintains a system for managing and working with the Environmental Protection
agency. This committee is a group of local officials representing the following
disciplines; state and local officials, law enforcement, emergency management, fire
fighters, first aid, health professions, local environmental, hospitals, transportation
personnel, broadcast and print media, community groups, and owner’s operators of
facilities. The mission of the Lewis County LEPC is to participate in issuance pertaining
to SARA Title III reports that come in from industries, as well as, getting a plan together
for responding to and containing incidences until they can be cleaned up. We are
requesting the removal of a few of the members who have moved out of the area or
have changed positions. Members we would like to add are:
• Law Enforcement: Trooper Lucas Brandon, WSP
• Hospital: Pamela Long, Providence Hospital
• Broadcast and Print Media: Brian Mittge, The Chronicle
• Owner & Operator of Facilities: Justin Piper, Burlington Northern Santa Fe
7. Resolution No. 12-288 Approving an Agreement with the WA State Military
Department for the 2012 FEMA Emergency Management Performance Grant.
Ross McDowell, Emergency Management, stated we applied for this grant in January
and received a grant in the amount of $53,037.00 for 2012. This grant is used for
performance enhancements. We have used a lot of these grants to upgrade our
Emergency Operations Center and Communications System. This grant has been
offered to us through State Emergency Management Military Department since 2003
and we have participated every year.
8. Resolution No. 12-289 Approving an Emergency Solutions Grant contract with
WA State Department of Commerce.
Michaelle Sorlie, Social Service, stated this is a contract that provides funds for
homelessness prevention assistance to households who would otherwise become
homeless and to provide assistance to rapidly re-house persons who are experiencing
homelessness in Lewis County. This is a pass-thru grant where Lewis County contracts
with a local service provider. Funding will come from Department of Commerce to Lewis
County and be distributed to Lewis County Shelter Program. This funding is in the
amount of $74,551.00.
9. Resolution No. 12-290 Approving an Emergency Solutions Grant Program with
the Lewis County Shelter Program for homelessness prevention assistance.
Michaelle Sorlie, Social Services, Lewis County contracts with Lewis County Shelter
Program to provide services to homeless and at risk persons and families in Lewis
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County. Funding comes from Department of Commerce to Lewis County and be
distributed to Lewis County Shelter Program. This is the same funding as the previous
resolution. The Shelter Program will receive $67,263.00 and Lewis County will keep a
small amount of the funding to cover administrative costs.
10. Resolution No. 12-291 Approving contracts with Morningside, Reliable
Enterprises, and Lewis County Work Opportunities to provide services to
individuals with developmental disabilities.
April Kelley, Social Services, stated the total contracted amount is $668,779.00.
Services provided by the contractors will include employment services, child
development, and community outreach. This funding is paid through the inter-local
agreement with DSHS Department of Developmental Disabilities.
• Morningside: $205,500.00
• Lewis County Work Opportunities: $118,500.00
• Reliable Enterprises: $344,779.00
11. Resolution No. 12-292 Authorizing funding for operation and maintenance cost
for the Chehalis River Basin early warning system gages and one rain web
services subscription.
Robert Johnson, Director of Community Development, stated Lewis County acts as
fiscal agent for the Chehalis River Basin Flood Authority. Under provision of House Bill
2020, $1.32 million was set aside for administrative costs, studies, consultants, and
facilitators as necessary to help mitigate flooding issues in the Chehalis Basin. The
funding for the Flood Authority will not cover cost of the yearly maintenance and
operations of the early warning system gages. The total cost for the maintenance and
operations is $53,585.00. The Flood Authority considered how to pay for that yearly
maintenance and determined the best way is to share the cost among the various
members of the Flood Authority based on the population of each jurisdiction living within
the Basin. Lewis County’s portion for one year is $9,443.17. This Resolution authorizes
Lewis County’s payment for the 1st and 2nd quarter of State Fiscal Year 2013 at
$4,594.71. A contract will need to be prepared and approved by the Flood Authority
with West Consultants for that maintenance and operation.
Motion Carries 3-0
There being no further business, the Commissioners’ public meeting adjourned at 10:41
am on September 10, 2012. The next public meeting will be held Monday, September
17, 2012, at 10:00 a.m.
Please note that minutes from the Board of County Commissioners’ meetings are not
verbatim. A recording of the meeting may be purchased at the Commissioners’ office.
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BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
ATTEST: F. Lee Grose, Chairman
Clerk of the Board P.W. Schulte, Commissioner
Lewis County Commissioners
Ron Averill, Commissioner