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2011-05-09 Board Meeting Minutes 1 BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON BOARD MEETING MINUTES May 9, 2011 The Board of County Commissioners for Lewis County, Washington met in regular session on Monday, May 9, 2011, at 10:00 a.m. COMMISSIONERS RON AVERILL, P.W. “Bill” Schulte, and F. LEE GROSE were in attendance. Chairman Averill determined a quorum, called the meeting to order and proceeded with the flag salute. Commissioner Grose moved to approve the minutes from the 10:00 a.m. meeting held on Monday, May 2, 2011. Commissioner Schulte seconded the motion. Motion carried 3-0 NOTICE Commissioner Schulte made a motion to approve Notice Agenda item one. Commissioner Grose seconded the motion. Chairman Averill read the item into the record. 1. Proclamation: Declaring May 2011 as “National Drug Court Month” and the week of May 16-20, 2011 as “Drug Court Week”. Judge Nelson Hunt, Superior Court, thanked the Commissioners for their continued support for Drug Court. He stated we believe we have one of the best programs here in Washington State. Commissioner Grose asked what makes our Drug Court more successful then others. Judge Hunt stated it is due to the dedication our staff have and our follow-up program. Chairman Averill stated this is a very good program due to the workings of the program and the many different people involved in the program. We hope to keep this program going and continue to improve as we go along. He thanked those who have helped in supporting this program. Commissioner Schulte made a motion to approve Notice Agenda items two and three. Commissioner Grose seconded the motion. Candace Hallom read the items into the record. 2. Request for Qualifications: For the engineering design and construction support services for the Vader Water System. RFQ’s are due on June 2, 2011, to the Lewis County Public Works Department. Resolution No. 11-154 Tim Elsea, Director of Public Works, stated Lewis County previously received and formally accepted a $613,000 Community Development Block Grant with the State Department of Commerce (Resolution 11-112) and a $721,822 Drinking Water State 2 Revolving Fund grant and loan with the Public Works Board (Resolution 11-262) to repair a portion of the Vader Water System. The project is scoped to replace old brittle undersized lines, construct valves to isolate critical parts of the system, place hydrants, install service meters with automation technology, and construct a bypass line at the water treatment plant for high turbidity events. Publication to solicit for professional services with specific statements in the Request for Statements of Qualifications (RFQ) advertisement is required by our funders. Advertisement will be published in Lewis County’s official paper on May 11 and May 18, 2011. RFQ submittals are due to LC Public Works (2025 NE Kresky, Chehalis) by 11:00 AM on June 2, 2011. 3. Notice: Closure of a portion of Silverbrook Road to all through traffic from May 16, 2011 to June 3, 2011. Resolution No. 11-155 Larry Unzelman, Public Works, stated a logging operation abutting the westerly .25 mile of Silverbrook Road right of way on its north side will necessitate closing that portion of Silverbrook Road between its most westerly intersection with U.S Highway 12 and McKay Street to all through traffic during the period of said operation. The closure will be from May 16, 2011 to June 3, 2011, starting at 6:00 A.M. on the first day of the closure and ending at 6:00 P.M. on the last day of the closure. This closure is for road safety as the logging will be on a steep and rocky slope abutting the road. The road will be open up to the area of closure. The property owner doing the logging is the only property owner within the area of closure and there is no need for access during the time of closure. The Public Works Department will post the required advisory signs on both sides of the closure, and will notify 911 Communications and the local fire department of the closure. Motion Carried 3-0 CONSENT Commissioner Grose made a motion to approve Consent Agenda items four and five. Commissioner Schulte seconded the motion. Candace Hallom read the items into the record. 4. Resolution No. 11-156 Approval of payroll and warrants for payment. Chairman Averill stated this approves 6 Special Warrants (Vader Water System) and 199 warrants issued by the Auditor’s Office for a total of $629,266.22. Also, approves 420 automatic deposits, 174 warrants for County Net Pay, and 62 warrants for County Benefits & Employee Deductions for a total of $3,012,289.21. 5. Resolution No. 11-157 Approving a grant agreement with the Department of Housing and Urban Development (HUD). Michelle Sorlie, Social Services, stated the Lewis County Shelter Program has provided transitional housing to homeless families since May 1, 2002. This contract extends the current McKinney program for the fiscal year May 1, 2011 to April 30, 2012. Nine families will be placed in scattered site leased single-family houses and apartments. Grant funds will be used to lease properties, operate the housing, and pay 3 the salary of one full-time equivalent position providing outreach and case management services. The total grand amount $108,814.00. Chairman Averill stated we have nine facilities but they are not the same nine people continuously. Michelle Sorlie stated transitional housing is for a period of time of not less than 90 days and not more than two years. The house is in their name and when the time period is over they can continue to live in the same house and they take over paying the rent. The program will then rent another house. Motion Carried 3-0 RFP RFP: Debt Collection Kathy Brack, Lewis County Clerk, stated we have opened this RFP to get a collection agency to assist us in uncollected Legal Financial Obligations (LFO) for Superior Court. We have in house collections but we want to take it a couple steps further so we can see if we could have some of these people who owe us money be responsible for paying restitution. Contractor Address Dynamic Collections Chehalis, WA Fairway Collections, LLC Centralia, WA Kathy Brack stated proposals will be reviewed by the PA’s office and come back to the BOCC not later than Monday May 23rd. There being no further business, the Commissioners’ public meeting adjourned at 10:23 am on May 9, 2011. The next public meeting will be held Monday, May 16, 2011, at 10:00 a.m. Please note that minutes from the Board of County Commissioners’ meetings are not verbatim. A recording of the meeting may be purchased at the Commissioners’ office. BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON ATTEST: Ron Averill, Chairman Clerk of the Board P.W. Schulte, Commissioner Lewis County Commissioners F. Lee Grose, Commissioner