2010-02-08 Board Meeting Minutes 1
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON BOARD MEETING MINUTES
February 8, 2010
The Board of County Commissioners for Lewis County, Washington met in regular session on Monday, February 8, 2010, at 10:00 a.m. COMMISSIONERS P.W. SCHULTE, RON AVERILL and F. LEE GROSE were in attendance. Chairman Schulte determined a quorum, called the meeting to order and proceeded with the flag
salute. Commissioner Averill moved to approve the minutes from the 10:00 a.m.
meeting held on Monday, February 1, 2010. Commissioner Grose seconded the motion. Motion carried 3-0
Public Comment
Jack Tipping, Onalaska, WA spoke in support of E-verify. He would like Lewis County to start using the program.
Notice
Commissioner Grose made a motion to approve Notice items one and two Commissioner Averill seconded the motion. Karri Muir, Clerk of the Board read the items into the record.
1. Call for Bids: For County Printing. Bids will be opened on or after 10:00 am, on Monday, March 29, 2010. Resolution No. 10-038
Commissioner Averill stated pursuant to RCW 36.72.075, annually Lewis County is required to call for bids for County printing of legal publications. The newspaper or publication must be established as one of “general circulation”
within Lewis County. This call is for the year beginning July 1, 2010 and ending
June 30, 2011. Sealed bids must be delivered to the Clerk of the Board before 9:30 am on Monday, March 29, 2010. Bids will be opened on or after 10:00 am on March 29.
2. Notice of Hearing: Regarding applications for classifications of various lands under RCW 84.34. Hearing will be held on February 22, 2010 on or after 10:00 am. Dianne Dorey, Lewis County Assessor, stated the Board has the authority to
transfer designated forest lands into the Open Space Program.
Commissioner Averill noted that after a visit from the Department of Revenue, it was discovered that the BOCC only has the authority to approve timber designations in the Open Space Programs.
Motion carried 3-0
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Consent
Commissioner Averill made a motion to approve Consent items three through six. Commissioner Grose seconded the motion. Karri Muir, Clerk of the Board read the items into the record.
3. Resolution No. 10-039 Approving a contract amendment with the Department of Commerce for Community Mobilization Program funding.
Danette York, Health and Social Services, stated the Department of Commerce
provides funding for community mobilization against substance abuse and violence. The initial contract is for six years, with amendments to be done each year to renew funding. The total for the 2010 year is $67,736.00.
Commissioner Averill noted that the total for the six year period is $165,736.00.
Commissioner Grose asked if the local match is an underfunded mandate from
the State.
Ms. York stated the match is provided from the County’s General Fund. Commissioner Averill asked if the match funding came from a designated fund.
Ms. York stated it did.
4. Resolution No. 10-040 Acceptance of a WA State Historic Courthouse Rehabilitation Grant.
Michael Strozyk, Central Services, stated a grant was applied for and awarded through the WA State Department of Archeology and Historic Preservation, in
conjunction with the WA Trust of Historic Preservation. The identified projects are: the repair and repainting of the roof cap around the perimeter of the Historic Courthouse, replacement of the original bronze doors, and repair of the stucco finish on the exterior elevator shaft. The grant is for a $150,000.00 which includes a $75,000.00 match from the County. The grant application allows the
discontinuance of a project if needed for any reason.
5. Resolution No. 10-041 Declaration of surplus property.
Michael Strozyk stated this resolution will allow Central Services to surplus 101
misc. items.
Commissioner Averill noted that a new policy has been started regarding surplus property. We surplus property every quarter instead of doing each item individually.
Mr. Strozyk stated this helps get surplus items to qualifying businesses in a
timely manner.
6. Resolution No. 10-042 Approving an agreement with John C. Baker Larry Unzleman, Public Works, stated an offer was made to purchase right of
way for the Chandler Bridge Rehabilitation Project to John C. Baker. Mr. Baker
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submitted a counter offer for the assessed value plus $8,000.00 for an older building that had been moved on the property. This administrative settlement
offers $27,900.00 for the land but does not add value for the structure. This
agreement has been signed by Mr. Baker. Chairman Schulte asked if this is the third signed agreement and if there were three more. Mr. Unzleman stated this is the third signed agreement and there are two more.
Motion carried 3-0
Hearing
Hearing 2009 Final Budget Amendment Chairman Schulte announced the hearing and asked for a staff report.
Dawna Truman, Fiscal, went over the budget amendment as follows: CURRENT EXPENSE: $5,300.00 Emergency appropriations (use of reserves to cover costs) total: $5,300.00.
• Coroner: $5,300.00 Use of fund balance and increasing expenditures for an increase in extra help costs and Intergovernmental professional services due to dispatch costs.
OTHER FUNDS: $8,506.00
Emergency appropriations (use of reserves to cover costs) total: $8,506.00
• 2003 Construction Fund: $4,253.00 Use of fund balance and increasing transfer out to the Capital Facilities Fund due to the closure of Fund 303.
• Capital Facilities Fund: $4,253.00 increasing transfer in and increasing fund balance due to the closure of the 2003 construction fund.
Noticed amount $10,506.00 Changes – $3,300.00
Total Amendment - $13,806.00
Commissioner Averill asked if the $5,300.00 for the Coroners is a new expense. Ms. Truman stated it was. The others are transfers in and transfers out. Chairman Schulte asked if there were any other questions. There were none. He closed the question and answer portion of the hearing and opened the formal hearing. Ms. Truman asked that her previous comments be adopted into the record. Chairman Schulte asked if there was anyone who wanted to speak for or against Resolution 10-043. Commissioner Grose stated he hopes this will be the last amendment for 2009.
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Ms. Truman stated it should be unless the Auditor’s Office pays a 2009 bill and it puts a fund over its balance.
Chairman Schulte closed the hearing and asked for a motion to approve Resolution 10-043. Commissioner Averill moved to approve Resolution 10-043. Commissioner Grose
seconded the motion.
Motion carried 3-0 There being no further business, the Commissioners’ public meeting adjourned at
10:26 am on February 8, 2010. The next public meeting will be held Monday, February
22, 2010, at 10:00 a.m. Please note that minutes from the Board of County Commissioners’ meetings are not verbatim. A recording of the meeting may be purchased at the Commissioners’ office.
BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON
ATTEST: P.W. Schulte, Chairman
Clerk of the Board Ron Averill, Commissioner Lewis County Commissioners
F. Lee Grose, Commissioner