20250808_PWBusiness Office Manager_Memo
MEMORANDUM
Date: August 8, 2025
To: Ryan Barrett, County Manager
From: Geoff Soderquist, PE, Public Works Director
Subject: Administrative Assistant Senior (PCN 1718001) – Position Reclassification
____________________________________________________________________________
The purpose of this memorandum serves to formally request the reclassification of the
current Administrative Assistant Senior position to a Business & Office Manager position. The
proposed change reflects the evolving scope of responsibilities, leadership expectations, and
strategic contributions required to support departmental operations effectively.
Background
The Administrative Assistant Senior position was originally designated as an Office Manager
position. The Office Manager position was frozen in April 2021 due to a decrease in
supervisory responsibilities and departmental reorganization. Since then, the role has
expanded significantly in scope and complexity, encompassing duties that align more closely
with those of a Business & Office Manager. The current responsibilities exceed the scope of
an Administrative Assistant Senior and require a higher level of autonomy, decision-making,
and leadership. Reclassing the role to Business & Office Manager will:
Accurately reflect the duties performed and ensure alignment with job classification
standards
Support organizational efficiency by formally recognizing the leadership and
operational management functions of the role
Ensure compliance with internal equity and compensation guidelines by aligning title
and pay with responsibilities
Our department requested and received support from the Human Resources Department to
complete a salary analysis for the Business & Office Manager position in June 2025. The
request included a review of the job description, and an evaluation of the duties and
compensation as compared to those County positions with similar job duties.
Budget
If approved, the Administrative Assistant Senior position will be frozen and a new Business &
Office Manager position will be created requiring a new position control number (PCN).
There is no change in full-time equivalents (FTEs) resulting from this request.
This position reclassification results in an estimated expenditure increase of $5,742 in the
Roads Fund (Fund 1170) for salaries and benefits for the 2025 budget. This figure takes into
consideration the estimated costs for out of class pay for the remainder of 2025. The 2026
budget impact for is estimated at approximately $19k for salaries and benefits.
Please see the attached worksheet for additional details regarding the position and budget
impact analysis.
CURRENT PROPOSED
EE #
Current
PCN Employee Name
Current
(2025)FTE Grade Step
Budgeted
Salary and
Benefits Employee Name
Proposed
(2025)FTE Grade Step Salary
Estimated
Benefits
Estimated
Salary and
Benefits
Budget
Impact
($)
Budget
Impact
(FTE)
Notes
Roads Administration Roads Administration
2198 1718001 Zelma Hammer Administrative Assistant Senior 1.00 121 7 99,542 Zelma Hammer Business & Office Manager 1.00 125 7 $ 84,990 36,005$ 120,995$ 21,453$ -
-$ 21,453.00
-$ 1,788.00
7,152.00
Notes:Benefits are estimated based and subject to change.
Org 11754310
2025 Estimated Salary (Current)Out of Class pay per hour 1.96
Budgeted Salary 69,921$ Estimated number of hours in remaining 2025 pay periods 720
Budgeted Benefits 29,621$ 1,410
Total 99,542$ 5,742
Estimated Benefits 42%
2026 Estimates
Estimated 2026 impact on salaries and benefits 23,598
Estimated out of class pay rate for 2026 2.16
Hours 2,080
Estimated out of class pay for 2026 (based on current pay) 4,484
Adjusted estimated 2026 impact on salaries and benefits 19,114
Source: 2025 Preliminary Budget Packets/OpenGov
Applied 10% to the 2025 estimated salaries and benefits and out of class pay for 2026 estimates.
Out of Class Pay: Budget Impact for the remainder of fiscal year 2025 (4.5 months)
Adjusted estimated Budget Impact for the remainder of fiscal year 2025 (4.5 months)
PUBLIC WORKS DEPARTMENT
Breakdown of the impacts to Roads Fund 1170 Salaries and Benefits Budget
Total Estimated 2025 Proposed Change in Salary and Benefits and FTEs
Total Estimated 2025 Proposed Change in Salary and Benefits Monthly impact
Estimated Budget Impact for the remainder of fiscal year 2025 (4.5 months)
C:\Users\GRSoderquist\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\QX54154E\Office Manager Sal.Ben Analysis (003) Printed 08/13/2025 9:10 AM